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ACTED шукає HR Assistant

Under HR and Administration Manager supervision HR/Admin Assistant is responsible for administrative and human resource matters for the Kiev office and field bases according to ACTED guidelines.



  • Assist HR & Admin Officer for preparing all administrative letters;
  • Assist HR & Admin Officer in order to make sure that all Admin FLAT procedures are implemented and following regularly;
  • In charge of contract making and / or renewal as and when requested by Senior Officer HR and Administration ;
  • Update the staff follow up tables with logistics and finance.


  • Assist Senior Officer HR and Administration in filing physically and electronically all administration and HR files in capital office.


  • Prepare vacancy announcements for recruitment of national staff and circulate through relevant channels;
  • If requested by Senior Officer HR and Administration, take part in interviewing candidates;
  • Inform candidates about result of interviews and follow up hiring of successful candidates;
  • Check references of candidates.

Attendance and Timesheet Management:

  • Keep updated the Staff Data file, 1C database;
  • Collect attendance sheets, leave request and timesheets forms and other required forms on a monthly basis;
  • Provide technical support to all staff as per need basis to fill-up and manage timesheet;
  • Receive all signed Attendance and Timesheet, ensuring proper information; make coherence checks and shares inconsistencies with the finance team;
  • Prepare Attendance and Timesheet Consolidated file for Kyiv office;
  • Assist Senior Officer HR and Administration in filing, storage of attendance sheets, leave request and timesheets forms and other required forms in the capital office.
  • Electronic Archiving
  • Assist HR & Admin Officer in scanning and storing of personal files and other HR data.
  • Any other tasks assigned by line manager


EDUCATIONBachelor Degree in Human Resources, Accounting or Business Administration;

EXPERIENCEMinimum 1 (one) year of proven work experience as an HR administrative assistant, Payroll Assistant, etc. Experience in Timesheet / Cost Allocation Management in INGO/NGO will be an advantage.


  • Hands-on experience with Payroll, HR data or accounting software (SAGA, 1C, etc.);
  • Advanced knowledge of Microsoft Excel
  • Strong math skills with an ability to spot numerical errors
  • Good knowledge of labor legislation
  • Extreme attention to details
  • Intermediate level of English


  • Official employment according to Ukrainian legislation;
  • Regular performance evaluation and salary increase;
  • 28 days of paid vacation per year;
  • Friendly international team of professionals;
  • Cosy office in the central part of the city;
  • Flexible working hours;
  • Career development possibilities;
  • Medical insurance in 6 month of work with ACTED.

Applications only in English should be submitted with the title or reference of the position (CV without mentioned position will not be considered). Only short-listed candidates will be contacted for an interview.

[email protected]



Ганна Сілко   727 днів тому   #  

Увадаемая Эвелина,

Скажите, пожалуйста, на какой адрес эл.почты можно отправить резюме?

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ГУРТ   727 днів тому   #  

Добрий день, Ганно! Зателефонуйте, будь ласка, за номером телефону, вказаним організаторами в Оголошенні (Контакти).

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Ганна Сілко   727 днів тому   #  

Доброго дня. Дякую за відповідь. Нажаль, не можу зателефонувати. Зараз не в Україні. Скажіть чи вакансія має можливість працювати віддалено?

Дякую заздалегідь

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