USAID AGRICULTURE GROWING RURAL OPPORTUNITIES ACTIVITY IN UKRAINE (AGRO)

HR Manager

Background:

USAID Agriculture Growing Rural Opportunities in Ukraine (AGRO) Activity is a seven-year cooperative agreement between the United States Agency for International Development (USAID) and Chemonics International, Inc. It began on November 15, 2019.

The AGRO Activity is to accelerate the economic development of rural Ukrainian communities with the greatest need through a better governed agricultural sector that encourages more productive, modern, and profitable micro, small, and medium agricultural enterprises (MSMEs) that are successfully integrated into competitive markets both in Ukraine and internationally.

The Activity objectives are aligned with the three elements of the market systems conceptual framework: the core value chain, supporting functions, and rules and regulations.

To effectively address the food crisis that emerges in Ukraine and internationally, AGRO works for the restoration of the agricultural sector, in particular its modernization, efficiency improvement, and diversification, which contributes to the long-term economic recovery of Ukraine and the improvement of global food security.

Within the USAID Agriculture Resilience Initiative (AGRI-Ukraine), AGRO will work to bolster Ukrainian agricultural production to help alleviate the global food security crisis exacerbated by Russia's invasion in Ukraine. AGRO supports purchase and delivery of critical inputs, increasing farmers’ access to financing, storage and processing in the agriculture sector.

AGRO operates on the basis of the market system conceptual approach (https://beamexchange.org).

In September 2022, the estimated cost of the Activity was extended to US$120,000,000, and its implementation period was extended through November 13, 2026; on August 24, 2023, the estimated cost of the Activity was extended to US$205,000,000. AGRO employs more than 60 long-term CCN employees.

Position Description:

The Human Resource (HR) Manager is responsible for coordinating and providing support for all Human Resources related functions. This includes but is not limited to recruitment, onboarding employees, files/records maintenance, communications and training and special projects. At all times, the HR Manager shall adhere to and act according to Chemonics’ Professional Code of Ethics “Living Our Values” as well as comply with USAID rules and regulations, Chemonics’ policies and procedures and Ukrainian laws.

Principal Duties and Obligations (Essential Functions):

• Work in partnership with project managers to determine hiring needs, candidate matches and demand of positions;

• Creation and management of job requisitions and descriptions;

• Search for resources and platforms for publishing job advertisements;

• Review and post job vacancy announcements;

• Source and screen candidates against requirement of job descriptions, create shortlist and if necessary long list;

• Coordinate and schedule interviews;

• Preparing of interview minutes;

• Conduct all required checks, including, but not limited to employment verification, education and diploma checks;

• Train new employees on recruitment process;

• Maintain and ensure integrity and confidentiality of recruitment files and recruitment process;

• Provide verification of employment for current and former employees as requested;

• Orientation scheduling and presentations;

• Maintain personnel files and recruitment files;

• Correspondence and other communications with candidates for project’s opened vacancies;

• New hire assimilation by keeping in touch with new hires and providing information;

• Maintain vacation schedule, all staff timesheets and leave requests;

• Engagement in the interpretation and application of policies and procedures; recommends and implement appropriate changes;

• Scheduling and conducting regular staff performance reviews;

• Ensure the documentation of extensions of employment contracts of project employees;

• Engagement in managing staff terminations, resignations, and any other voluntary or involuntary separations;

• Active participation in the creation of organigrams and organizational charts;

• Coordinate with GDIP or any other HR administrator on personnel issues and requests including hiring, dismissal, contracts’ extensions, vacation, sick leave, military duty registration, etc.

• Involvement, as necessary, in the selection and hiring processes of short-term consultants and maintaining the relevant necessary supporting documents for the payment of short-term consultants;

• Arrange registration of the Activity’s expatriate personnel in accordance with Ukrainian law: including visas, temporary residence permits, residence address registration and de-registration;

• Use Microsoft Teams as needed to carry out tasks and collaborate with other activity staff;

• Participate as directed in collection and analysis of Monitoring and Evaluation (MEL) data;

• Prepare sections of reports, plans, success stories and similar documents as requested;

• Participate in regular activity Collaboration, Learning and Adapting (CLA) discussions;

• Perform any other tasks assigned by the COP or DCOP or Finance and Administration Director or their designee, consistent with the person’s qualifications, this scope of work, and the general requirements of the AGRO Activity.

Terms of work, SOW Timing and Reporting Relations:

One-year fixed term employment agreement with possible extension each work year up to the end of the Activity implementation (November 13, 2026), subject to the inclusion of appropriate tasks in the successive Annual Work Plans of the Activity.

The HR Manager will work under the direct supervision of, and report to, the Finance and Administration Director.

Office location: Kyiv.

Required Skills and Qualifications:

• Master’s degree in HR Management / laws / economics (or equivalent), combination of education and relevant experience;

• At least 5 years of recruitment experience required or Human Resource Management;

• Strong communications skills;

• Ability to work in a fast paced and high expectations environment;

• Ability to maintain confidentiality;

• Experience working on USAID or other international donor-funded technical assistance projects is a plus;

• Comprehensive knowledge of Chemonics management practices and systems is a plus;

• Proven ability to manage and implement work using tools offered by Office 365 Suite of programs (Word, Excel, Outlook, Teams, Planner, PowerPoint, OneNote, Power BI, etc.);

• Native speaker of Ukrainian;

• Good English writing and speaking skills required;

• Willingness and ability to travel as required;

• Very good interpersonal relations skills, team building skills, etc;

• Attention to detail, strong organizational and prioritization skills required; experience designing and conducting training is a plus;

• Ability to work independently and in a team;

• Ability to work under time pressure in a multi-task environment.

Application Instructions:

Please send electronic submissions to [email protected] by December 31, 2023. Please submit your CV and cover letter with "HR Manager" in the subject line; please do not forget to additionally indicate your name in the subject line of your e-mail. No telephone inquiries, please. Only finalists will be contacted.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.