Term of Reference

Project Officer (National Staff)

JOB TITLE: Project Officer

Duty Station: Kharkiv

Working area: Kharkiv Oblast

Line Manager: Program Manager

Category: D

WeWorld Background:

WeWorld is an INGO working across 27 countries and is part of ChildFund Alliance. WeWorld has a long-term experience in implementing multi-sectorial responses emergencies (e.g., Syria, Palestine, Haiti, Mali). In Ukraine WeWorld has been providing multi-sectoral lifesaving assistance in Lviv, Kyiv, Kharkiv and Odessa Oblasts, and in newly liberated areas leveraging on existing partnership and capacity to timely identify and respond to needs.

WeWorld offices are so far established in Lviv, Kyiv and Kharkiv and within the next month in Mykolaiv to cover Mykolaiv/Kherson operations.

Main Duties and Responsibilities:

Under the direction and supervision of the Program Manager, the Project Officer will be responsible for the collaboration in implementing, following up and supporting the project activities of WeWorld in areas of operation.

In particular, she/ he will be requested to:

Management responsibilities:

• Direct responsibility for collaboration in the planning, implementation and management of project activities, ensuring accurate and timely reporting according to WeWorld and donor timeframes and formats.

• Develop, supervise and coordinate a project work plan, as well as detailed monthly activity plans (coordination with Program Manager, and departments).

• Implement and monitor approved project plan and track the progress of activities, ensure the collecting of program indicators and provide on-time internal status reports and external donor reports.

• Provide supervision, guidance, coordination and monitoring of WeWorld and partner project staff, ensuring clarity over project plans and priorities and encouraging effective team work.

• Provide timely field activity reports and data in line with WeWorld internal procedures.

• Facilitate regular staff meetings to ensure awareness of project objectives, and opportunity for feedback.

• Maintain effective and active communication with all the stakeholders. Make sure that relevant and necessary information is transmitted to WeWorld Program Manager and teams.

Coordination and Representation:

• Representing the organization in humanitarian coordination meeting and with local authorities whenever requested by WeWorld Program Manager.

• Develop and maintain appropriate, regular, transparent and supportive communication structures with the assigned project staff of WeWorld and the partners, as well as other relevant stakeholders, with the objective of ensuring good cooperation and partnership.

• Represent the organization with relevant actors and stakeholder in the area of operation.

• Perform any other duty requested by the line manager.

Required Qualifications:

Education & Experience

- Completion of university studies

- Minimum of three years of relevant working experience

- Ability to work under pressure and ability to develop and work within a team

- Expertise in Microsoft office software

- Good knowledge of monitoring and evaluation

- Experience of and commitment to working in general humanitarian projects context

- Good communication skills and ability to properly represent the organization externally

- The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances

Languages & Skills

- Working language Ukrainian

- Good knowledge of English (oral and written)

- Ability to work with limited supervision

- Strong interpersonal and teamwork skills, maintaining effective working relationships with people of diverse cultural and national backgrounds

Desirable Knowledge

- Experience in humanitarian emergencies

- Knowledge of institutional donors and experience of proposals

- Experience in proposal writing

- Monitoring and Evaluation (M&E) Skills

- Data Management skills

Please send your CV and Resume Letter in English (max. 4 pages) by email to [email protected] with objective> Project Officer Kharkiv no later than 31 August 2023 at 23:59 Kyiv Time.