Term of Reference

Driver (National Staff)

JOB TITLE: Driver

Duty Station: Kharkiv

Working area: Kharkiv Oblast

Line Manager: Admin and Log Assistant

Category: F1

WeWorld Background:

WeWorld is an INGO working across 27 countries and is part of ChildFund Alliance. WeWorld has a long-term experience in implementing multi-sectorial responses emergencies (e.g., Syria, Palestine, Haiti, Mali). In Ukraine WeWorld has been providing multi-sectoral lifesaving assistance in Lviv, Kyiv, Kharkiv and Odessa Oblasts, and in newly liberated areas leveraging on existing partnership and capacity to timely identify and respond to needs.

WeWorld offices are so far established in Lviv, Kyiv and Kharkiv and within the next month in Mykolaiv to coverMykolaiv/Kherson operation.

Main Duties and Responsibilities:

Under the direction and supervision of the Admin and Log Assistant, the Driver will be responsible for providing reliable and safe driving services to office staff and visitors, ensuring the highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Driver also demonstrates a client-oriented approach, courtesy, confidentiality, tact and ability to work with people of different national and cultural backgrounds. Additionally, he drives and maintains the office vehicle for transporting authorized personnel and delivery/collection of mail, documents and other items.

Major Activities/Expected Results:

• Ensures provision of reliable and safe driving services by a) driving office vehicles for the transport of staff and visitors and delivery and collection of mail, documents and other items, and b) meeting official personnel and visitors at the stations (train, etc.) including visa and customs formalities arrangement when required;

• Keeps abreast of traffic and road and security and safety awareness to enable safe and on time arrival for meetings;

• Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports;

• In case the car is owned by the organization, he ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes and water levels, car washing, etc so that the vehicle is kept clean and in good running condition at all times. If the car is rented, he coordinates with the renting company to ensure the above-mentioned points.

• Ensures proper use of vehicle maintenance plans and assistance in preparing vehicle history report;

• Ensures to fill out the car logbook.

• Ensures availability of all the required documents/supplies including vehicle insurance, vehicle registration, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle;

• Keeps track of insurance and other tax formalities;

• Ensures that the steps required by rules and regulations are taken in case of involvement in an accident;

• When necessary, translates in local language for the official personnel using the car;

• Provides guidance and coaching to junior drivers when necessary;

• Assists office staff in events, logistical arrangements, filing, photocopying and maintaining stores when required. Assists in the mailing and distribution of newsletters and publications and arranges to pay office telephone and other bills, as required;

• Performs any other tasks requested by the line manager.

Education, Experience, and Languages:

• Completed Secondary Level Education

• Valid driver’s license for more than 5 years

• Knowledge of driving rules and regulations, chauffeur protocol and courtesies, and local roads and conditions, and defensive driving skills

• Skill in minor vehicle repairs

• Working language Ukrainian

• Basic knowledge of English

Desirable Knowledge:

• Working experience as a driver

• Working experience with INGOs and Local NGOs

• Knowledge of Russian language

Please send your CV and Resume Letter in English (max. 4 pages) by email to [email protected] with objective> Driver Kharkiv no later than 31 July 2023 at 23:59 Kyiv Time.