VACANCY NOTICE

OFFICE: NATO Liaison Office under the NATO Representation to Ukraine

TITLE: Programme Deputy Team Leader

GRADE: LES 7

WORKING HOURS: Full time

LOCATION: Kyiv, Ukraine

DEADLINE: 12 June 2023 COB.

SUMMARY

The NATO Liaison Office in Ukraine (NLO) was established in 1999 to facilitate political and military dialogue and co-operation between the Alliance and Ukraine. In recognition of the growing importance of the NATO-Ukraine partnership, the NATO Representation to Ukraine (NRU) was established in March 2016. The NRU is composed of the NLO and the NATO Information and Documentation Centre (NIDC) and is led by the Head of the NATO Representation to Ukraine.

At their meeting in Warsaw on 9 July 2016, the Heads of State and Government of the NATO-Ukraine Commission endorsed the Comprehensive Assistance Package (CAP) for Ukraine. The objective of the Package is to consolidate and enhance NATO’s assistance for Ukraine. This will enable Ukraine to become more resilient, to better provide for its own security and to carry out essential reforms, in particular in the security and defence sector. In response to the Russian invasion of Ukraine, at the 2022 NATO Summit in Madrid, Allied Heads of State and Government endorsed the Political Framework for the Extraordinary Review of the CAP aimed at delivering urgently needed non-lethal military assistance to Ukraine and supporting Ukraine in long-term recovery.

The CAP is a fast-paced, multidimensional co-operation framework, requiring close co-operation between NATO and Ukraine and effective inter-agency co-ordination in Ukraine, including day-to-day management of CAP activities across all of its work strands, and work to ensure the involvement of several organisations of Ukraine’s defence and security sector being involved in implementation of the CAP.

This job announcement presents a perfect opportunity for a motivated professional interested in joining the CAP Team at the NLO and work on delivery of CAP activities in Ukraine.

1. QUALIFICATIONS AND EXPERIENCE

• •  ESSENTIAL

The incumbent must possess:

• • an advanced university degree in politics, law, international relations, security or defence studies, or another relevant field;
• • a minimum of 6 years of directly relevant work experience in Ukraine, preferably connected to NATO programmes or other international security related institutions and defence and security sector reform;
• • demonstrated capability to manage reform programmes;
• • experience in project management and successfully leading a team;
• • results-driven professional attitude;
• • language proficiency: English, level 5 (Advanced); Ukrainian, level 6 (Proficient);
• • experience in designing needs-based learning and development of projects;
• • have an intermediate knowledge of word processing and presentation applications;
• • language proficiency: English, level 6 (Proficient); Ukrainian, level 6 (Proficient);
• • no criminal record and pass security clearance.

• •  DESIRABLE

The following would be considered an advantage:

• • previous work experience in a similar position;
• • previous work experience in an international organization, embassy, and/or in a military environment;
• • ability to draft quality reports and make precise and targeted presentations;
• • minimum of one year of work experience in finance and budget management;
• • some previous experience in drafting financial reports and developing budgets;
• • flexibility to work outside of normal working hours, when necessary.

2. MAIN ACCOUNTABILITIES

• • co-ordinate implementation across CAP operation of modern programme management instruments with a particular emphasis on Monitoring, Evaluation and Learning;
• • contribute to managing, coordinating and overseeing the CAP project planning and execution, establishing measurable return on investment mechanisms, including impact assessments;
• • identify and evaluate issues and opportunities for NATO support and provide inputs for the development of programme strategies and plans;
• • facilitate smooth interaction, exchange of information and co-ordination with CAP strategic partners in line with relevant policies and strategies; contribute to the development and maintenance of effective collaboration and relationship with third parties (NATO Headquarters, Allied and Partner institutions, international organizations, subject matter experts and national partners);
• • develop, manage and oversee programme level documentation such as high level and working level plans, stakeholder engagement and communication plans, risk registers and issues log, monitoring, reporting, processes and systems, incl. performance review system of the team;
• • manage and oversee all contractual and financial matters; prepare, review and present budget proposals and financial reports, including finance related reports to NATO;
• • make innovative proposals on meeting her/his objectives in the best possible way;
• • attend events of interest and relevance organized by the NLO and strategic partners;
• • stand in for the CAP Team Leader/Senior Defence and Security Analyst during her/his absence or busy periods, as required;
• • deputize for the CAP Team Leader/Senior Defence and Security Analyst in managing the team and the governance secretariat, thus implementing the secretariat role in co-ordinating the governance and secretariat functions.

3. INTERRELATIONSHIPS

The Programme Deputy Team Leader will work in adherence to the “One NATO” approach and take into account guidance and advice provided by the Head of the NLO. S/he will report to the Defence and Security Cooperation Team Leader for the Comprehensive Assistance Package for Ukraine in the NATO International Staff Operations Division through the Programme Team Leader

4. COMPETENCIES

The incumbent must demonstrate:

• • Achievement: Works to meet standards.
• • Clarity and Accuracy: Monitors and checks work or information.
• • Customer Service Orientation: Discovers and meets customer needs.
• • Flexibility: Adapts and works effectively within a variety of situations.
• • Initiative: Is decisive in a time-sensitive situation.
• • Organizational Commitment: Supports the organization.
• • Self-Control: Responds calmly.
• • Teamwork: Co-operates.

5. CONTRACT AND REMUNERATION PACKAGE

For the selected candidate, we can offer a competitive salary, which is not exempt from taxation, social benefits (health care, including health and accident insurance), a generous leave package, and the opportunity to work in a very inspiring international environment.

The successful candidate will be offered a 3-year full time contract with possible extension, based on continued programme funding and satisfactory job performance.

6. HOW TO APPLY

Interested candidates are invited to apply by sending email the following address:

[email protected]

Please indicate “Programme Deputy Team Leader” in the subject line of the email.

Please attach the following documents (in English):

• • CV/Resume (maximum two pages);
• • Cover/Motivation letter highlighting how the candidate meets qualifications stated in this vacancy announcement (maximum one page);
• • Contact details of at least two referees, preferably previous or current employers.

7. DEADLINE

The deadline for submission of the required documents is 12 June 2023 COB. Only shortlisted candidates will be contacted for interview. Written, practical and language tests may also be conducted.

The selected candidate is to undergo security and suitability vetting as a condition of employment prior to taking up the position. The selected candidate should also be found medically fit to perform duties on the basis of a completed questionnaire.