Administration Officer (National Staff)

Job Title: Administration Officer (Accountant)

Duty Station: Kyiv

Level of Effort: Part time

The duration of the contract: 3 months probation with possible extension to full time position based on performance.

Line Manager: Finance Coordinator

Technical Manager: Country Manager

Task related to Accounting Administration

Objective 1: Ensuring an accounting and administration system of the WeWorld office in Ukraine

Activities/Main duties:

• • Assist cash management in accordance with WeWorld procedures.
• • Ensure reconciliation of cashbooks and complete collection and arichiving of original documentation.
• • Providing regular updates of expenditures to the Finance Coordinator.
• • Provide transparent, effective and timely accounting of the actual expenditure.
• • Prepare payment of Taxes related to organization activities.
• • Prepare payment requests for finance department with all the necessary documents for purchases according to WeWolrd procedure.
• • Prepare  financialreporting to all state agencies required by the local legislation.
• • Ensure that WeWorld financial obligations in Ukraine are fulfilled in accordance with the law and regulations.
• • Checking the correctness of primary documents from counterparties.
• • Support bank and cash accounts reconciliation on monthly basis.
• • Develop relation for general follow up with banks.

Task related to HR administration

Objective 2: Ensuring a standard for employment contracts and service agreements.

Activities/Main duties:

• • Develope employment and service agreements for the staff.
• • Prepare calculation and accounting of the salaries and wages
• • Develope payroll and salary payment sheet on monthly basis

Any other task that may be required by the Finance Manager

Preferred Qualifications and Skills:

• • BA degree relevant to the position
• • Degree or proven certificates on completion of accounting training
• • No less than 2-years experience in accounting and  administration with an INGO
• • Proven  experience working with accounting systems
• • Solid knowledge of Ukrainian fiscal legislation
• • Excellentskills with Excel
• • Prior experience working in a fast-paced environment and with strict deadlines
• • Good time management and organisational skills
• • High level of Ukrainian proficiency; English proficiency is highly desirable and is an advantage

To apply:

Submissions must be prepared in English and delivered electronically by 17:00 Kyiv time on 31 March 2023 to the following address: [email protected]

All submissions must include applicant’s CV in English (max. 2 pages).

Please ensure to state “WW Administration officer” in the e-mail subject line.