At Fundacja TechSoup (FTS) we believe in the power of civil society. Since 2009, we have helped civil society organizations benefit from technology to achieve their missions. We support nonprofits across the globe by providing ICT resources, organizing, and providing access to data, convening activists, and sharing knowledge. Our aim is to develop sustainable, community-driven technology solutions to meet today's most urgent social challenges.

Fundacja TechSoup, headquartered in Warsaw, oversees the design and implementation of TechSoup programs throughout Europe.

We are also a part of the TechSoup Global Network and manage digital transformation and capacity building programs for nonprofit organizations across the globe.

Job description:

Our organization is growing, and we are looking for an Office Manager who will ensure smooth and effective day-to-day operations in our Warsaw office. This role is for an energetic go-getter who is not afraid to try new things (or old things in new ways).

We are looking for a partner who will collaborate closely with different stakeholders throughout the organization, especially with the People and Culture team, supporting meetings, events and projects and other operations, as needed. The role reports to the Director of FTS Organizational Development and Operations.

This position requires a professional with excellent planning, prioritizing, and organizational skills.

There is room for growth and plenty of opportunities for professional development.

Job responsibilities:

Office administration:

• Creation and optimization of administrative processes and procedures.

• Archiving and registering of Foundation official documents.

• Organizing Foundation Board meetings and preparing relevant documentation.

• Maintaining documentation repositories, including coordinating the process of agreements workflow, and supporting annual reports preparations.

• Ongoing cooperation with the People & Culture Team in internal and external events coordination.

• Coordinating mailing process services (post office/couriers etc.).

Office and equipment maintenance

• Building and supporting zero-waste culture and spreading best practices among the team.

• Managing of administration budget, including managing cost optimization for office management.

• Responsible for managing office equipment and supplies.

• Daily coordination of office maintenance.

• Contact with external vendors and suppliers.

• Supporting coordination of helpdesk vendor and team.

• Coordination of IT equipment orders.

What qualifications do you need to join Our Team?

• Excellent planning, prioritizing, and organizational skills.

• Can-do attitude.

• Strong communication and interpersonal skills. Comfortable with collaboration and matrixed reporting structures.

• Ability to communicate with individuals and teams at all levels of the organization.

• Cross-cultural communications skills and experience in engaging diverse stakeholders for internal community-building initiatives.

• Ability to work effectively and with sensitivity across barriers such as language, culture, and distance.

• Thrive in a dynamic and fluid environment.

• Fluency in English.

For your contribution we offer:

• Full-time, in-office position with flexible hours from Monday-Friday.

• Contract of employment.

• Benefits package: Premium medical plan at Medicover, life insurance at MetLife, pension program, PPE, Multisport card, and LinkedIn Learning courses.

• A dynamic, international working environment.

• Professional development opportunities.

• A supportive environment that provides a work-life balance.

An amazing job at organisation supporting non-governmental organizations all over the world is waiting for you. Join our team now!

Fundacja TechSoup is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity regardless of color, race, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

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