HEKS/EREP is looking for the Procurement Officer will provide procurement support to the Procurement Manager. The Procurement Officer will also play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. S/he will assist Procurement Manager in conducting procurement of goods and services, and ensure that complete procurement-related backup documentation is provided prior to submission to Finance Team. Procurement Officer icer will also assist Procurement Manager in conducting solicitations and price/cost/reasonability analyses and perform any other related duties as assigned.
Assist Procurement Manager in reviewing incoming procurement requests to ensure accuracy and compliance with HEKS/EREP requirements and appropriateness for the proposed action.
Assist Procurement Manager in drafting Requests for Quotations/Proposals, and other documents that shall be circulated to potential vendors or suppliers.
Assist Procurement Manager in carrying out procurement related to logistical services i.e. organization of events.
Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance.
Ensure procurements are in line with HEKS/EREP and donors policies, and procedures are followed and enforced.
Monitor and track project procurement activities and delivery status of goods/services.
Assist Procurement Manager in conducting market research, identifying and qualifying potential suppliers (and products/services).
Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies.
Assist Procurement Manager in conducting price/cost/reasonability analyses.
Assist Procurement Manager in determining source selection methods to ensure compliance.
Maintain procurement file system.
Ensure complete backup documentation for procurement actions is submitted to Procurement Manager and Finance Team.
Assist Procurement Manager in preparation of inventory reports.
Perform other duties as assigned.
Support of developing procurement plan reflecting active and upcoming procurement and providing status updates and present to senior management on a regular basis
Monitor and track procurement efforts and delivery status of goods/services
At least 2 years’ experience in a similar position
Advance IT knowledge (hardware and software, Microsoft Office, Internet)
Previous experience with an NGO is mandatory
Previous experience in emergency response is appreciated
Skills: organized, sense of human relations, diplomacy, communication skills
Fluent in Ukrainian and English (written and spoken)
Qualified candidates should send their CV and cover letter in English to [email protected]. Only short-listed candidates will receive notice requesting additional information.