HEKS/EREP is looking for the Procurement Officer will provide procurement support to the Procurement Manager. The Procurement Officer will also play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. S/he will assist Procurement Manager in conducting procurement of goods and services, and ensure that complete procurement-related backup documentation is provided prior to submission to Finance Team. Procurement Officer icer will also assist Procurement Manager in conducting solicitations and price/cost/reasonability analyses and perform any other related duties as assigned.

Main responsibilities:

• Assist Procurement Manager in reviewing incoming procurement requests to ensure accuracy and compliance with HEKS/EREP requirements and appropriateness for the proposed action.
• Assist Procurement Manager in drafting Requests for Quotations/Proposals, and other documents that shall be circulated to potential vendors or suppliers.
• Assist Procurement Manager in carrying out procurement related to logistical services i.e. organization of events.
• Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance.
• Ensure procurements are in line with HEKS/EREP and donors policies, and procedures are followed and enforced. 
• Monitor and track project procurement activities and delivery status of goods/services.
• Assist Procurement Manager in conducting market research, identifying and qualifying potential suppliers (and products/services).
• Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies.
• Assist Procurement Manager in conducting price/cost/reasonability analyses.
• Assist Procurement Manager in determining source selection methods to ensure compliance.
• Maintain procurement file system.
• Ensure complete backup documentation for procurement actions is submitted to Procurement Manager and Finance Team.
• Assist Procurement Manager in preparation of inventory reports.
• Perform other duties as assigned.
• Support of developing procurement plan reflecting active and upcoming procurement and providing status updates and present to senior management on a regular basis
• Monitor and track procurement efforts and delivery status of goods/services

Competencies:

• At least 2 years’ experience in a similar position
• Advance IT knowledge (hardware and software, Microsoft Office, Internet)
• Previous experience with an NGO is mandatory
• Previous experience in emergency response is appreciated
• Skills: organized, sense of human relations, diplomacy, communication skills

Languages:

• Fluent in Ukrainian and English (written and spoken)

Qualified candidates should send their CV and cover letter in English to [email protected]. Only short-listed candidates will receive notice requesting additional information.