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Вакансія: Procurement Officer- HEKS/EREP Ukraine

HEKS/EREP is looking for the Procurement Officer will provide procurement support to the Procurement Manager. The Procurement Officer will also play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. S/he will assist Procurement Manager in conducting procurement of goods and services, and ensure that complete procurement-related backup documentation is provided prior to submission to Finance Team. Procurement Officer icer will also assist Procurement Manager in conducting solicitations and price/cost/reasonability analyses and perform any other related duties as assigned.

Main responsibilities:

  • Assist Procurement Manager in reviewing incoming procurement requests to ensure accuracy and compliance with HEKS/EREP requirements and appropriateness for the proposed action.
  • Assist Procurement Manager in drafting Requests for Quotations/Proposals, and other documents that shall be circulated to potential vendors or suppliers.
  • Assist Procurement Manager in carrying out procurement related to logistical services i.e. organization of events.
  • Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance.
  • Ensure procurements are in line with HEKS/EREP and donors policies, and procedures are followed and enforced. 
  • Monitor and track project procurement activities and delivery status of goods/services.
  • Assist Procurement Manager in conducting market research, identifying and qualifying potential suppliers (and products/services).
  • Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies.
  • Assist Procurement Manager in conducting price/cost/reasonability analyses.
  • Assist Procurement Manager in determining source selection methods to ensure compliance.
  • Maintain procurement file system.
  • Ensure complete backup documentation for procurement actions is submitted to Procurement Manager and Finance Team.
  • Assist Procurement Manager in preparation of inventory reports.
  • Perform other duties as assigned.
  • Support of developing procurement plan reflecting active and upcoming procurement and providing status updates and present to senior management on a regular basis
  • Monitor and track procurement efforts and delivery status of goods/services

Competencies:

  • At least 2 years’ experience in a similar position
  • Advance IT knowledge (hardware and software, Microsoft Office, Internet)
  • Previous experience with an NGO is mandatory
  • Previous experience in emergency response is appreciated
  • Skills: organized, sense of human relations, diplomacy, communication skills

Languages:

  • Fluent in Ukrainian and English (written and spoken)

Qualified candidates should send their CV and cover letter in English to [email protected]. Only short-listed candidates will receive notice requesting additional information.

 

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