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HR & Admin Officer (Kyiv)

Terre des hommes is looking for a proactive, energetic, and organised HR & Admin Officer, to join its team in Kyiv, Ukraine, to support in the implementation of its projects.

If you are looking for a meaningful job that will make a lasting impact on the lives of children, we want to meet you.

Start date                          as soon as possible

Contract                            One-year, local, full-time Employment Contract, renewable.

Probation period                3 months

Salary                                According Salary Scale, private health insurance

Location                             Kyiv, Ukraine

Deadline for applications:  May 18, 2022

 

 WHAT WE DO, IN EUROPE AND UKRAINE

Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for children and youth, especially those most exposed to risks, making an impact with innovative and sustainable solutions. Active in more than 30 countries, Tdh works with its own teams and/or local and international partners to develop and implement field projects which significantly improve the daily lives of over four million children and members of their communities every year, with a focus on mother and child health, migration, and access to justice for children.

In Europe, Tdh strives to ensure the full realisation of children’s rights, equally and without discrimination. We are present in Albania, Kosovo, Moldova, Romania, Ukraine, Hungary, and Greece, while together with partners, we reach children in other 14 European countries.

In Ukraine, Tdh has worked through partnerships since 2009 and legally established its offices in 2014. Since 2015, Tdh has been providing various services to children, youth and their families in the conflict affected area, with a strong focus on psychosocial support.

 For more information, please check https://www.tdh.ch/en https://tdh-ukraine.org/en   www.facebook.com/TdhUkraine/   

ROLE DESCRIPTION

Under the supervision of HR Manager, the HR & Admin Officer is responsible for the implementation, guidance and execution of the HR and administrative practices and objectives and supports a high-performance team culture that emphasizes employee engagement, performance management and development of the staff. The HR & Admin Officer is responsible for the maintenance of processes and metrics that support the achievement of the project’s goals, which includes ensuring compliance with the national labor law as well as Tdh’s and donors’ logistics and human resources policies, procedures, and regulations.

MAIN RESPONSIBILITIES

  •  Ensures the correct management of the HR processes for the national collaborators (from hire to retire);
  • Ensures the correct management of HR administrative processes (tracking of personal folders, work contracts, social insurances, application of labor legislation according to the national legislation, travel management);
  • Manages the work contracts and dismissal procedures with the aid of local legal support;
  • Manages the human resources databases, timesheets, salary slips and payments;
  • Creates and tracks the planning of yearly appraisals;
  • Acts as the HR Focal Point and contributes to the development of the HR system and policies at the delegations and regional level;
  • Applies HR practices and policies according to the regional and global guidelines and strategy, respecting local law and requirements;
  • Supervises administrative organization of country offices to ensure legal protection of expat and local personnel and full compliance with local taxation law requirements;
  • Makes sure the formalities required by the local authorities are fulfilled in all official documents;
  • Establishes and supervises a proper filing system for all the HR and admin documents and is in charge of the necessary security measures;
  • Identifies the needs, chooses the suppliers, sets and supervises the budget tracking systems;
  • Ensures the logistics and administrative management of expatriate staff and visitors;
  • Identifies the needs related to IT equipment in all the offices and verifies necessary requirements;
  • Supervises the purchase, distribution, use and repairs of all office equipment;
  • Supervises the usage of communication tools and ensures its validity and proper functioning;
  • Development and amendments to the collective agreement, internal labor regulations, labor protection rules, regulations and modules in the organisation.
  • Keeping personnel journals and similar documentation, employment records in labor books, including electronic, personnel orders, including business trips.

 

YOUR PROFILE

  •  University degree from an accredited educational institution in a relevant field (Human Resources Management, Social Sciences, Social Work and Social Administration, Economics, Public Administration). Professional HR certification is desirable.
  • Good practical knowldege of national labour law;
  • Minimum 2 year of experience in similar role, preferably with an international non-governmental organization;
  • Excellent organizational skills and ability to prioritize;
  • Excellent record keeping and documentation skills;
  • Receptive, inquisitive, capacity to question and propose new ideas and pragmatic solutions;
  • Ability to interact with all levels of staff;
  • Strong interpersonal and team skills; ability to build relationships and trust;
  • Experience in coaching and team building is an added value;
  • Capacity to take initiative and be decisive, respect deadlines;
  • Strong work ethic and the ability to work well independently and as part of a team;
  • Fluent oral and written skills in English and local language.

 

TO APPLY:

Qualified applicants are encouraged to submit their application (CV and motivation in English) to [email protected] Please mention in the title of the email the position “HR & Admin Officer”.

 

Child Safeguarding Policy: 

To commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.

GDPR compliance:

By sending your application, you agree that your personal data will be used in the recruitment process. All the documents we will request in different steps of the recruitment process will only be used for this purpose.

All staff involved in recruitment and selection are aware that data protection rules apply, and that personal information will be treated confidentially. According to our policy, we will keep your application documents for the period of the recruitment only.

Due to an anticipated high number of applications, Tdh is not in a position to respond to every applicant individually. Please note that only short-listed candidates will be contacted for the first interview.

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