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Finance Officer (Kyiv)

Terre des hommes Foundation is looking for a proactive, energetic, and organised Finance Officer, to join its team in Kyiv, Ukraine, to support in the implementation of its projects.

If you are looking for a meaningful job that will make a lasting impact on the lives of children, we want to meet you.

Start date                      as soon as possible

Contract                        One-year, local, full-time Employment Contract, renewable.

Probation period           3 months

Salary                           According Salary Scale, private health insurance

Location                        Kyiv, Ukraine

Deadline for applications:   May 18, 2022

 We encourage local candidates to apply.

 WHAT WE DO, IN EUROPE AND UKRAINE

Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for children and youth, especially those most exposed to risks, making an impact with innovative and sustainable solutions. Active in more than 30 countries, Tdh works with its own teams and/or local and international partners to develop and implement field projects which significantly improve the daily lives of over four million children and members of their communities every year, with a focus on mother and child health, migration, and access to justice for children.

In Europe, Tdh strives to ensure the full realisation of children’s rights, equally and without discrimination. We are present in Albania, Kosovo, Moldova, Romania, Ukraine, Hungary, and Greece, while together with partners, we reach children in other 14 European countries.

In Ukraine, Tdh has worked through partnerships since 2009 and legally established its offices in 2014. Since 2015, Tdh has been providing various services to children, youth and their families in the conflict affected area, with a strong focus on psychosocial support.

ROLE DESCRIPTION

The Finance Officer, in coordination and cooperation with the supporting staff, and under the direct supervision of the Finance Manager, is responsible for the execution of financial and accounting tasks in order to meet legislative requirements and support operations at the delegation. S/he has the direct access to the confidential information, such as financial reports and data, budget of the delegation, bank statements, and the responsibility for accurate the maintenance of the office’s records.  A professional sense of security, confidentiality, and proper representation is paramount to the job profile.

MAIN RESPONSIBILITIES

  •  Contribute to the preparation of all operational budgets (Including budget narratives) according to the internal and donors` requirement;
  • Review budgets to ensure that all costs have been fairly allocated and unit costs correctly calculated;
  • Prepare on a monthly basis the budget versus Actuals (follow up or BvA) and forecast reports, share the reports with all relevant staff (Country Delegate, LAF, Program Coordinator, Logistics Coordinator);
  • Update the forecast reports according to all inputs received and refer to the Line Manager any significant discrepancies, any under spent and over spent and advice accordingly;
  • In collaboration with the Finance Manager draw up the pay slips, present the monthly to the Country representative for signature and organize payment transfers;
  • Guarantee payroll process, from the setting of yearly budgets to the payment of salaries and the tracking of monthly consumptions;
  •  Maintain a transparent financial tracking and filing system and ensure that all necessary original documents are correctly archived for a minimum of 10 years;
  •  Maintain of keeping documents in electronic viewer in Paperless system of Tdh;
  •  Manage day-to-day accounting functions including regular cash verification, bank and balance sheet accounts reconciliations, monthly closing;
  •  In collaboration with the Logistic Manager/Officer or Program Coordinator, ensure the payment of all suppliers and service providers within the due deadlines in compliance with the signed agreement;
  • Check all invoices/receipts sent by the suppliers before any payment and ensure the quality of all vouchers according to the donors, internal and national regulations;
  •  Prepare and manage all internal and external financial audits with collaboration with the LAF, the Country Delegate and the program team;
  •  Ensure the availability of cash resources as well as the security of the storage places for funds, in needed;
  • Ensure timely submission of financial reports (monthly closure and annual closure) to HQ;
  • Edit the financial part of monthly report for Line Manager;
  • Prepare and submit the monthly, quarterly and annual reports and other needed reports, according to Ukrainian legislation;
  • Participate to the project Cycle Management process;
  • Supervise the Finance department staff.

YOUR PROFILE

  • Minimum of 3 year of previous experience in accounting and finances, ideally in non-governmental organization setup;
  • Knowledge of generally accepted accounting, budgeting, budget monitoring and general ledger skills, as strong advantage;
  • Ability to respond to inquiries independently and follow-up on requests in an efficient manner. Manage high volume of work flow efficiently with minimal supervision;
  • Resourceful in gathering, verifying and analysing financial data. Ability to interpret financial information and reports;
  • Strong organizational, planning, prioritizing and administrative skills; ability to self-direct in a fast-paced, multi-task environment;
  • Credible finance professional with strong interpersonal skills and ability to build effective relationships at all levels of the organization;
  • Ability to work collaboratively and productively within a multidiscipline and multicultural environment;
  • Successful track record, of work with donors (Europe Aid, SDC, DFID; ECHO; UN; etc.) and completion of audits, as an asset;

Languages     Fluent oral and written skills in English and local language.

IT Knowledge Proficiency with Microsoft Office Suite, particularly Excel and experience working with an automated accounting and finance software, SAGA, 1C Enterprise, M.E. Doc.

 

TO APPLY:

Qualified applicants are encouraged to submit their CV and motivation letter in English to [email protected]  Please include “Finance Officer”, your name and surname” in the subject line of the application email.

 

Child Safeguarding Policy: 

To commit to respect Tdh Risk Management Policies including: Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.

GDPR compliance:

By sending your application, you agree that your personal data will be used in the recruitment process. All the documents we will request in different steps of the recruitment process will only be used for this purpose.

All staff involved in recruitment and selection are aware that data protection rules apply, and that personal information will be treated confidentially. According to our policy, we will keep your application documents for the period of the recruitment only.

Due to an anticipated high number of applications, Tdh is not in a position to respond to every applicant individually. Please note that only short-listed candidates will be contacted for the first interview.

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