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Program Associate
01.04.2022
Title: Program Associate
Grade Level: 3
FLSA Classification: Exempt
Location: Ukraine
Division: C&G
Reports To: Program Officer
ABOUT IREX:
IREX is an independent nonprofit organization dedicated to building a more just, prosperous, and inclusive world by empowering youth, cultivating leaders, strengthening institutions, and extending access to quality education and information. Founded in 1968, IREX has an annual portfolio of $90 million and a staff of over 500 professionals worldwide who implement programs and provide consulting expertise in more than 100 countries. For more detailed information about IREX please visit www.irex.org.
ABOUT UKRAINE RAPID RESPONSE FUND:
The goal of the CSO-funded Ukraine Rapid Response Fund (URRF) is to address immediate needs and enhance the resilience of Ukraine’s government, civil society, and civilian population amidst Russian invasion and potential occupation and in support of Ukraine’s national system of resilience. IREX will improve communication, coordination, and collaboration among key actors and stakeholders; strengthen their effectiveness, inclusion, and accountability; and provide direct with the goal of helping civilians and improving resilience. Using a conflict-sensitive and adaptive management approach, and a holistic approach to security, IREX will monitor, respond to, and anticipate the evolving needs of Ukrainians in this rapidly changing environment.
POSITION SUMMARY:
IREX is seeking a qualified professional to fill the position of Program Associate for its Ukraine Rapid Response Fund (URRF). The Program Associate will support program staff to work with stakeholders, support local actors, and in some cases provide direct assistance to address critical needs and respond to unforeseen shocks affecting civilians and other stakeholders in the Ukraine conflict. Due to the volatile program environment, specific duties and responsibilities may change rapidly, requiring a high degree of flexibility by the Program Associate. Potential duties include facilitating communication with local partners; organizing psychosocial, first aid, or security trainings; facilitating the procurement and distribution of supplies to program stakeholders; collecting information on developing situations and organizing a response; managing online platforms for information dissemination; or creating materials to inform stakeholders about communications, advocacy, or safety skills. This position will be based in Ukraine.
GENERAL DUTIES & RESPONSIBILITIES:
Specific duties include, but are not limited to the following:
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Support project activities focused on providing rapid development aid to Ukraine;
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Under the supervision of the Program Officer, support project activities such as:
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Providing subgrants to local organizations
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First aid trainings and psychosocial first aid
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Distributing medical supplies, personal protective equipment, blankets, food, etc. to civilian shelters
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Hosting online presentations and discussions with international experts
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Supporting connections between various state and non-state actors
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Organizing digital and physical security trainings
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Creating and disseminating materials on securely connecting to the internet
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Using IREX’s Learn to Discern (L2D) media literacy program to help information consumers combat disinformation and propaganda
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Collecting public feedback to inform stakeholders of gaps and improve conflict-related guidance
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Communicate with suppliers and other subcontractors;
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Process invoices, review financial documents, and other process contractor’s requests;
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Draft program-related documents, reports, and success stories;
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Provide support to monitoring and evaluation activities, data collection, and reporting;
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Assist program staff as needed and provide general support to staff including photocopying, filing, note-taking, and other relevant duties;
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Translate program-related documents (English, Russian, and Ukrainian);
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Assist with writing reports and monthly plans;
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Assist in the coordination of training events, including designing materials, managing project deadlines, and ensuring compliance with the budget;
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Stay up to date with monitoring the conflict in Ukraine and how it affects staff and communities to ensure the safety of all participants;
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Other duties as assigned.
MINIMUM QUALIFICATIONS:
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Minimum of two years of experience, preferably in the NGO sector and on technical assistance projects
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Bachelor’s degree
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Good knowledge of English
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Strong intercultural and communications skills
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Skilled at handling multiple tasks and able to maintain a calm, friendly demeanor under stressful situations
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Excellent writing skills
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Strong interpersonal and organizational skills
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Advanced knowledge of MS Office applications
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Ability to be flexible and respond to a rapidly changing program environment
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BA in social science, international affairs, or similar discipline
To Apply:
Please email your cover letter and resume with “URRF Program Associate” in the subject line by 18 pm on April 15, 2022. No phone calls please. Only complete applications will be considered. Early applications are welcomed – we can contact shortlisted candidates on a rolling basis, even before the deadline.
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