Position              : Information Officer

Line Manager    : Information Manager

Country Office   : Ukraine

Work Location   : Lviv and other locations in Ukraine when practicable

Organisation Background

The International NGO Safety Organisation (INSO) is an international charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations, and training.

INSO services help NGOs with their day-to-day risk management responsibilities and improve their overall situational awareness to support evidence-based humanitarian access decisions.

The strong focus on humanitarian principles and exclusive NGO-only membership criteria has meant that INSO is now accepted as a standard component of modern humanitarian response offering independent frontline reporting and coordination services that save lives, strengthen operational practice, and enable humanitarian access.

Today the organisation provides daily support to more than 1000 NGOs in 17 of the world’s most insecure countries and has earned a strong reputation for performance, principles & professionalism.

INSO Ukraine Country Office

INSO has been operational in Ukraine since July 2015 and currently brings together 100 humanitarian organisations operating country-wide. INSO Ukraine focuses on providing security- and access-related information in near to real-time and helps raise awareness of the existing risks and mitigation strategies.

 We are seeking an experienced individual to join our team as INSO Information Officer to be based in Lviv.

Main Duties and Responsibilities:

• Oversee, manage and maintain NGO registration with INSO.
• Develop and maintain a thorough understanding of the INSO NGO registration guidelines as detailed in the registration package sent to partners.
• Update and manage INO incidents database CHDC.
• Collect, validate, and integrate weekly incidents into the Weekly Incident List.
• Facilitate the production of both scheduled and ad hoc services, including Bi-weekly and Quarterly reports.
• Assist colleagues in preparing presentation materials for orientations and roundtables.
• Produce biweekly, quarterly, annual, and ad-hoc statistics (tables and graphs) as indicated by the supervisor to support INSO security reports.
• To follow, implement, and help develop INSO security policies and procedures.

PERSON SPECIFICATION

Knowledge, Skills and Experience

Essential:

• Bachelor’s degree in Information Systems, Computer Sciences, or relevant field.
• Fluency in English, both written and verbal.
• 3 years of relevant work experience, preferably with an NGO.
• Microsoft networks configuration and setup (network component – switch and routers, Ethernet, Wi-Fi, Bluetooth)
• Ability to think creatively in terms of tool and process development.
• Be systematic, proactive, innovative, self-motivated and detail-oriented.

Nice to Have:

• Excellent analytical skills.
• Working experience with humanitarian organizations, particularly with NGOs.
• Previous knowledge of the local region.

Personal Attributes

Ability to identify issues, analyze and participate in the resolution of issues/problems.

Excellent communication, organizational and managerial skills.

Demonstrated understanding of humanitarian principles and practices.

Ability to work effectively and efficiently unsupervised.

Strong work ethic and capacity to take responsibility for his/her own actions.

Be able to work under pressure.

Confidentiality, integrity, and a sense of conflict-of-interest prevention.

Self-motivation, courtesy, and humility.

Capacity to work in multicultural environments.

Terms & Conditions:

Official contract with a 3-month probationary period with expected start date asap or 01 April 2022, UAH 39,100 Gross salary.

INSO’s Safeguarding Policy:

INSO is fully committed to safe recruitment, selection, and vetting of all potential new staff, trustees, and volunteers and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process. As such, the following safe recruitment practices will be applied:

• All offers of employment will be conditional on receiving at least two satisfactory professionals.
• references;
• INSO will ask candidates about significant gaps in employment history or frequent changes of employer and address;
• All essential qualifications and relevant professional accreditations and memberships will be verified;
• The successful candidate will be required to provide valid proof of identity (passport, ID card);
• All new hires will receive an orientation in INSO’s safeguarding policy and procedures and associated documents (Code of Conduct, Whistleblowing etc.);
• All new hires will be required to sign and abide by the Code of Conduct as a condition of employment.

How to apply:

 Interested persons are requested to send the following to [email protected] and ensure to reference INSO Information Officer, Lviv in the subject line of your email by 30 March 2022. Only shortlisted candidates will be contacted on a rolling basis:

Cover Letter specifying how you meet the mandatory requirements, your motivation in (2-page maximum). Up to date CV (5-page maximum). Please do not send any additional information (certificates, other writing samples, etc.) and keep the total size of your application under 2MB if possible.