Position              : Deputy Safety Advisor

Line Manager    : Safety Advisor / Head of Mission

Country Office   : Ukraine

Work Location   : Lviv and other locations in Ukraine when practicable

Organisation Background

The International NGO Safety Organisation (INSO) is an international charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations, and training.

INSO services help NGOs with their day-to-day risk management responsibilities and improve their overall situational awareness to support evidence-based humanitarian access decisions.

The strong focus on humanitarian principles and exclusive NGO-only membership criteria has meant that INSO is now accepted as a standard component of modern humanitarian response offering independent frontline reporting and coordination services that save lives, strengthen operational practice, and enable humanitarian access.

Today the organisation provides daily support to more than 1000 NGOs in 17 of the world’s most insecure countries and has earned a strong reputation for performance, principles & professionalism.

INSO Ukraine Country Office

INSO has been operational in Ukraine since July 2015 and currently brings together 52 humanitarian organisations operating country-wide. INSO Ukraine focuses on providing security- and access-related information in near to real-time and helps raise awareness of the existing risks and mitigation strategies.

 We are seeking an experienced individual to join our team as INSO Deputy Safety Advisor to be based in Lviv.

Job Summary:

The Deputy Safety Advisor works with the Safety Advisor (SA) to fulfil INSO’s core mission of helping NGOs understand the context in the region and to mitigate risks. The Deputy Safety Advisor is involved in information collection and data input, analysis and reporting, networking with various stakeholders, among other tasks. Moreover, this position supports SA in the management of a local information network.

Major Responsibilities:

(The below-mentioned list of responsibilities is not exhaustive: flexibility is a must and other tasks may be requested to adapt to operational needs, like covering other areas during the leave of a colleague). 

• Collect and verify incidents and events in the region that relate to the safety of NGO workers operating in the area.
• Manage and update incident databases to ensure the organization’s records are accurate and complete.
• Assist the Safety Advisor to prepare and issue regular reports, area assessments, and other INSO products requested by the aid community.
• Work with the Safety Advisor to analyse the operating environment and identify trends.
• Attend regular humanitarian coordination meetings to build relations with and brief partners and remain up to date on humanitarian activities in the area.
• Use data and databases to create charts, data visualizations, and maps.
• Work with the Safety Advisor to identify, hire and train field monitors for the purposes of ensuring robust and even information collection.
• Translate relevant communications from local language(s) into English and vice-versa.
• Support the Safety Advisor to plan trips to meet with stakeholders.
• Support the Safety Advisor to assess regional risks.
• Together with Safety Advisor, build relations and engage with UN actors, NGO partners, local authorities, and local communities to understand community perceptions.

PERSON SPECIFICATION

Knowledge, Skills and Experience

Essential:

• Bachelor’s degree or equivalent certification in one of the following: Journalism, Communications, Conflict Studies, Political Sciences, History, International Affairs, Security Studies, Criminology, or any other relevant fields.
• Professional working proficiency in English and one or more local languages with excellent writing skills in both.
• Willingness to frequently travel around the region.
• A good understanding of NGO safety best practices and a willingness to learn.
• A proven ability to develop and maintain working relationships with partners.
• Excellent computer skills and knowledge of Windows and Microsoft Office programs
• Previous experience with or demonstrated capacity to learn how to work with data analytics tools.

Nice to Have:

• 2 years or more prior experience with NGO security and/or project management.
• Proficiency in languages native and common to the region are a plus.
• Experience in drafting situation reports and short briefings.
• Capacity to work with minimum supervision and maintain high level of engagement.

Personal Attributes

• Confidentiality, integrity, and a sense of conflict-of-interest prevention.
• Self-motivation, courtesy, and humility.
• Team spirit and good management of interpersonal relationships.
• Know how to plan and organize your work.
• Be flexible, dynamic, know how to propose initiatives.
• Be able to work under pressure.
• Effective communicator.
• Capacity to work in multicultural environments.

Terms & Conditions:

Official contract with a 3-month probationary period with expected start date asap or 30 March 2022, UAH 57,110 Gross salary.

INSO’s Safeguarding Policy:

INSO is fully committed to safe recruitment, selection, and vetting of all potential new staff, trustees, and volunteers and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process. As such, the following safe recruitment practices will be applied:

• All offers of employment will be conditional on receiving at least two satisfactory professionals.
• references;
• INSO will ask candidates about significant gaps in employment history or frequent changes of employer and address;
• All essential qualifications and relevant professional accreditations and memberships will be verified;
• The successful candidate will be required to provide valid proof of identity (passport, ID card);
• All new hires will receive an orientation in INSO’s safeguarding policy and procedures and associated documents (Code of Conduct, Whistleblowing etc.);
• All new hires will be required to sign and abide by the Code of Conduct as a condition of employment.

How to apply:

Interested persons are requested to send the following to [email protected] and ensure to reference INSO Deputy Safety Advisor, Lviv in the subject line of your email by 29 March 2022. Only shortlisted candidates will be contacted on a rolling basis:

Cover Letter specifying how you meet the mandatory requirements, your motivation in (2-page maximum). Up to date CV (5-page maximum). Please do not send any additional information (certificates, other writing samples, etc.) and keep the total size of your application under 2MB if possible.