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Асистент/ка фінансово-адімінстративного відділу (Finance & Administrative Assistant)

INTRODUCTION

The Right to Protection (R2P) is a leading human rights NGO that works comprehensively to solve problems related to migration, its causes and consequences - seeking a candidate to fill the position of Finance & Administrative Assistant.

The Finance and Administrative Assistant reports to the Head of Finance/Admin (HoFA) and works closely with the fin/admin team and project staff.

DUTIES & RESPONSIBILITIES

  • Prepare financial reporting while ensuring compliance with R2P and donor regulations;

  • Keep financial records and perform duly financial procedures (e.g. prepare and circulate Payment Approval Vouchers etc);

  • Ensure the accuracy and completeness of all supporting documentation and compliance with finance and procurement regulations;

  • Verify all requests against project budget, entry expenditures into transactions list;

  • Translate to English all documents which supplement financial reports (contract, invoices, acceptance certificated, receipt notes, etc);

  • Prepare double language (UA - ENG) contracts, acts, invoices;

  • Facilitate arrangement of events and arrange business trips of personnel;

  • Participate in market research and surveys of local market for procurement of goods/services;

  • Organize, trace, document local procurement actions including preparation of RFQs, ITBs or RFPs documents, process received quotations, bids or proposals; 

  • Evaluate bids, prepare bid comparison and draft bid summary, award of contracts; review of procurement orders, monitor the signature with proper signing authority;

  • Perform the identification, review, qualification and registration of suppliers; 

  • Verify suppliers against sanction lists (EU, US) and collect records to prove verifications made;

  • Any other responsibility deemed necessary or as delegated by the supervisor in order to meet the level of service requires by the Organisation and/or donor;

  • Understand and ensure the observance of the R2P Code of Conduct.

REQUIRED QUALIFICATIONS 

  • Graduate degree in Accounting/Finance and a minimum of one year of relevant work experience, preferably in the NGO sector (candidates who worked with GIZ funding are very welcome);

  • Experience providing financial, admin, procurement support with international organizations;

  • Honest and trustworthy, reliable, rigorous and well organized;

  • Able and willing to learn to extend his/her scope of work;

  • Able to manage priorities, take initiatives and work without constant supervision;

  • Excellent Microsoft Office skills;

  • Fluency in Ukrainian, Russian, and English;

  • Highly motivated self-starter.

WE OFFER

R2P will offer the successful applicant:

  • A contract till June 30, 2022, renewable dependent on  performance and funding;

  • Opportunity to work with one of the strongest Ukrainian human rights and humanitarian NGO;

  • Mentorship;

  • Team full of energy and joy;

  • Respect for work/life balance.


APPLICATION PROCESS

Send a cover letter and résumé to [email protected] with the title ‘Fin/Admin Assistant’. Responses will be sent only to those individuals who were selected for the interview. No phone calls, please.


APPLICATIONS CLOSE DATE

21 March 2022. If an appropriate candidate is identified, R2P reserves the right to recruit ahead of this deadline.

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