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Асистент/ка відділу закупівель (Procurement Assistant), Lviv

INTRODUCTION

The Right to Protection (R2P) is a leading human rights NGO that works comprehensively to solve problems related to migration, its causes, and consequences - seeking a candidate to fill the position of Procurement Assistant in Lviv.

DUTIES & RESPONSIBILITIES

  • Participate in market research and surveys of local and international market for procurement of goods/services;

  • Organize and track the local procurement of goods/services, including preparation of RFQs, ITBs or RFPs documents, process received quotations, bids or proposals; 

  • Evaluate the bids, and prepare recommendations for finalization of purchases and award of contracts; review of procurement orders, monitor the signature with proper signing authority;

  • Develop new strategic and tactical approaches to contracts, as well as new methods for their application, based on market research; 

  • Perform the identification, review, qualification and registration of suppliers; evaluate the productive capacities and performance of manufacturers to identify supply sources;

  • Provide assistance to Field Offices and other customers on procurement related activities; 

  • Compile statistical information to identify trends and developments in procurement related matters that will assist decision-making;

  • Prepare approaches for negotiations and conduct and/or coordinate all phases of negotiations with all concerned parties, including the negotiation of disputes arising from contracts;

  • Prepare Purchase orders and draft contracts,  keep updated suppliers/vendors database and procurement records in filing system;

  • Implement an internal control system to ensure that Purchase orders are duly prepared and dispatched. Undertake timely corrective actions on POs with budget check errors and other problems;

  • Ensure that R2P internal and donor specific procurement guidelines are followed;

  • Make sure procedures pertaining to conflict of interest and the international code of conduct is followed, enforced and met; 

  • Ensure that all documentation is prepared in a transparent and accountable manner (incl. meeting and committees minutes) and that relevant staff is provided with regular updates on the procurement status;

  • Ensure that contracts/service agreements with suppliers are renewed prior to expiration; 

  • Support supervisor in preparing contracts (with service providers/project beneficiaries/suppliers), handovers, work completion certificates; maintain the OR tracking sheet;

  • Ensure an accurate and well-managed Assets Inventory record for the Project;

  • Any other responsibility deemed necessary or as delegated by the supervisor in order to meet the level of service requires by the Organisation;

  • Understand and ensure the observance of the R2P Code of Conduct.

REQUIRED QUALIFICATIONS

  • University Degree in Procurement, Business or Public Administration is desirable, but not a requirement; 

  • Minimum one (1) year of relevant experience in a similar position, preferably with specific focus on local/international procurement, inventory/stock/supplies management and control; 

  • Previous experience with international or local NGOs is desirable, but not mandatory;

  • Ability to establish and maintain effective working relationships with staff, donors, partners, and other actors that may be involved in the overall implementation of the project;

  • Ability to maintain integrity in performing assigned responsibilities;

  • Ability to pay close attention to details and work with minimal supervision under tight deadlines;

  • Functional competencies required: effective communicator, successful negotiator, creative analytical thinker, active learner, team player and cross-cultural facilitator;

  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web-based management systems;

  • Fluency in the in English both Written and Spoken;

  • Fluency in Ukrainian, Russian.

WE OFFER

R2P will offer the successful applicant:

  • A contract till June 20, 2022, renewable dependent on  performance and funding;

  • Opportunity to work with one of the strongest Ukrainian human rights and humanitarian NGOs;

  • Flexibility in working\lunch hours, combined mode of work (remote, in the office);

  • Mentorship;

  • Respect for work/life balance.


APPLICATION PROCESS

Send a cover letter and résumé to [email protected] with the title ‘Procurement Assistant’. Responses will be sent only to those individuals who were selected for the interview. No phone calls, please.


APPLICATIONS CLOSE DATE

20 March 2022. If an appropriate candidate is identified, R2P reserves the right to recruit ahead of this deadline.

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