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Administration Assistant (Chernivtsi)

Danish Refugee Council (DRC) is an international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.

DRC Ukraine is looking for Administration Assistant  based in Chernivtsi.

Overall purpose of the role:

Provide administrative and office support to colleagues and external partners. Due to the current crisis in Ukraine, the Danish Refugee Council has relocated its national office in Chernivtsi. The administration assistant will support the DRC team to establish a set-up in Chernivtsi.

Your main duties and responsibilities will be:

Programming & Operations

  • Perform administrative task according to DRC guidelines.
  • Book hotels/trips for DRC staff national and international travel and meetings.
  • Receive and send official correspondence and maintain record for it.
  • Attend and receive phone calls to DRC office.
  • Provide support to various departments in data entry tasks.
  • Follow up and support with administrative authorizations
  • Perform ad hoc office tasks (for instance: purchases, office maintenance, looking for premises)
  • Any other duties relating to the nature of the job as requested by the Manager.

About you:

We expect you to have minimum 1 year’s experience in similar job, preferably in an NGO setting.

Required experience and competencies:

  • Diploma in Business Administration or equivalent professional qualification
  • Advanced English proficiency is mandatory
  • Fluency in Ukrainian/Russian
  • Driving License
  • Knowledge of the local civil society and local authorities is an asset
  • Good communication and writing skills, ability to perform multi-tasks

All DRC roles require the post-holder to master DRC’s core competencies:

  • Striving for excellence: Focusing on reaching results while ensuring efficient processes.
  • Collaborating: Involving relevant parties and encouraging feedback.
  • Taking the lead: Taking ownership and initiative while aiming for innovation.
  • Communicating: Listening and speaking effectively and honestly.
  • Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 3 months with possibility of extension based on available funding.

Level: I

Start date: ASAP

The application is open for Ukraine citizens only. Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Staff.

Application process

All applicants must send a cover letter and an updated CV (no longer than four pages) in English to the link: https://candidate.hr-manager.net/ApplicationForm/SinglePageApplicationForm.aspx?cid=1036&departmentId=19100&ProjectId=163813&MediaId=5Applications sent by email will not be considered.

Closing date for applications: 20 March 2022

For further information about the Danish Refugee Council, please consult our website drc.ngo.

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