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National Project Personnel - Information Management (Kyiv)

Job Posting: 23/Feb/2022

Closure Date: 10/Mar/2022, 12:59:00 AM

Organizational Unit: REUTD

Job Type: Non-staff opportunities

Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A

Primary Location: Ukraine-Kiev

Duration: 12 months (initially 6 months on proba-tionary period) with possible extension
Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

  • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
  • Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
  • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
  • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination  
  • All selected candidates will undergo rigorous reference and background checks
  • All applications will be treated with the strictest confidentiality

Organizational Setting

The Food Security and Livelihoods Cluster (FSLC) in Ukraine works to address issues related to food security and livelihood interventions. The FSLC was established in 2014 in Ukraine in order to coordinate the response to the most vulnerable people affected by the crisis in Ukraine. The FSLC is led by Food and Agriculture Organization of the United Nations (FAO) in Ukraine. The FSL Cluster will continue to engage its partners, advocating for improved coordination, information flow and rationalized targeting across crisis-affected areas. The cluster targets primarily the most vulnerable population groups including IDPs, returnees in safe areas, host communities and the local population affected by the conflict. The cluster will continue to work to ensure that appropriate assistance is provided in a timely and efficient manner.


Reporting Lines

Under the overall supervision of FAO Regional Programme Leader for Europe and Central Asia, and the direct supervision of the Food Security and Livelihoods Cluster (FSLC) Coordinator and FAO Ukraine Head of Office.


Technical Focus

The FSLC Information Management Officer (IMO) will contribute to the overall collecting, analyzing, and sharing of information within the cluster membership to make informed (evidence-based) strategic decisions on:

1. The food security and livelihood needs of affected populations;

2. The prioritization of geographical areas and beneficiary profiles according to food security indicators;

3. Where there is a need for food security actors and to what degree;

4. What the key gaps or overlaps in activity/program and need are;

5. What capacity (human, material, financial) exists to be used in support of the identified prioritized response needs;

6. Monitoring of the response against the HRP and other set indicators.


Tasks and responsibilities

  • Report to the FSLC Coordinator and respond to the cluster membership’s needs for information.
  • Develop and maintain 5W database analysis, process the data, and share final information and products (dashboards, maps, gaps analysis etc.) with Cluster Coordinator. Ensure that data is collected and presented in a way consistent with the FSLC objectives. Proactively gather information from Cluster partners and other organizations which may be of use to the FSLC for informing decisions.
  • Provide IM services to cluster for key decision making. These services will include data collection, collation, analysis, and dissemination processes relevant to the needs of the cluster.
  • Provision of IM may require building additional and appropriate capacity through the training of additional staff and managing, organizing, and conducting these activities. Strengthen IM capacity of the partners.
  • Proactively gather information from other clusters/organizations/military that may be of use to the FSLC for informing decisions, including movement of population, potential camp locations, road networks.
  • Identify secondary data and information resources prior to deployment for rapid onset emergency response;
  • Design of food security data collection templates; ensure that the purpose and use of all data collected are clear, questions are simple, clear, collectible, and easily collatable; highlight where potential problems might arise; organize and manage the data input and initial analysis and presentation of data for the cluster.
  • Create contact directories of food security humanitarian partners.
  • Manage the Who does What Where When (4W) database and derivative products, such as gaps and response maps, needs and gap identification for the cluster; and facilitate and agree on boundaries/benchmarks to enable prioritization within the cluster;
  • Ensure the archiving and analysis of cluster data sets, including population data disaggregated by age and sex, disability and residential status.
  • Use the FSLC database and analysis tool, prepare the regular quarterly reports and, as required, prepare ad hoc reports for advocacy material.
  • The FSLC webpage management:
  • Develop simple, user-friendly food security reporting formats in consultation with the local authorities, providers of food security and livelihood assistance, donors and other key stakeholders.
  • Assisting in data updates on the humanitarian requirements and contributions (financial, material, human, as appropriate).
  • Support the HNO and HRP documents preparation: identify indicators and provide data for food security indicators to be included to JIAF; together with FSLC Coordinator, analyse the severity of needs and provide an estimate of the number of people in need. Support the development, together with the FSLC Coordinator and in consultation with sector partners, of the coordination of FSLC response plans, strategy and logframe.
  • Liaise with OCHA and IM focal points in other clusters. Share information as appropriate and identify and gather information from other clusters that can inform the food security response and preparedness decisions.
  • Create, manage and maintain contact directories and mailing lists of FSLC partners updated.
  • Support the FSLC Coordinator in developing guidelines, Cash-based Transfer Value revision, in-kind food basket update.
  • Perform any other tasks that may be required (within reason) to achieve the objective of this assignment.




Minimum Requirements

  • Degree-level qualification in a relevant field or discipline such as Food Security, Agriculture, Humanitarian Affairs, Statistics, Data Management, Information Systems, Social Sciences.
  • At least minimum of 3 years of experience in data management and visualization, preferably in the humanitarian field in emergency context.
  • Language skills: Working knowledge (Level C) of English; fluency in Russian and Ukrainian.
  • National of Ukraine


FAO Core Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement


Technical/Functional Skills  

  • Strong knowledge and experience in using advanced Excel and data analysis software.
  • Knowledge of ArcGIS/QGIS or other mapping software, understanding of GIS/Cartographic outputs and ability to collect and organize data to produce quality maps.
  • Web management, ability to maintain and manage website contents.
  • Strong data visualization skills, ability to present information in understandable tables, charts and graphs.
  • Data storage and file management expertise
  • Knowledge of SPSS and PowerBI would be beneficial.
  • Assessment, survey, and monitoring and evaluation expertise.
  • Communications and technical writing using both graphic and narrative presentations.
  • Ability to draft reports and narratives to support data analysis.
  • Networking skills, ability to communicate clearly.





  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Incomplete applications will not be considered. If you need help please contact: [email protected]
  • Applications received after the closing date will not be accepted
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at  
  • For additional employment opportunities visit the FAO employment website:  

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions. 






• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: [email protected]





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