Post Title:                  Program Assistant 

Post Level:                 SB3Q1

Duration of the          one year with possible extension

service:                       Full time

Position Number:        00152327

Duty Station: Kyiv

Supervisor:                Program Analyst, Youth/HIV

Background Information:

In accordance with the organizational mandate and national development priorities of Ukraine, UNFPA, the United Nations Population Fund, implements a country programme of technical assistance to Ukraine for 2018-2022.  With its 3rd Country Programme UNFPA Ukraine makes a strong focus on investing in the abilities of young people, especially young women and girls, to make responsible choices about their lives and contributing to the legal and social adoption of more equitable gender norms, including the right to live free from stereotypes, coercion and violence.

Organizational context:

Working under the overall guidance and direct supervision of the UNFPA Program Analyst, Youth/HIV, Youth Programme Assistant provides programme, administrative and financial support to the programme and operations team in implementation of the country programme. He/she applies established systems and procedures in implementation of the country programme; assists in the creation of knowledge by compiling, synthesizing and analyzing information relevant to the program issues.

Major Duties and Responsibilities:

• Provide input into arranging youth programme activities, supports Youth & HIV portfolio in preparation of budgets, arranging venues, materials and helping in preparation of the presentations;
• Liaise, interact and coordinate cooperation with implementing partners (IPs) and relevant stakeholders on all matters related to activities and designated interventions planning,  implementation and monitoring for the timely and effective achievement of planned results;
• Monitor IP delivery of activities as per the agreed work plans and provide support with preparation of work plan revisions and review of IP reports;
• Conduct monitoring visits, participate in review, steering and evaluation meetings and missions, analysing evidence to systematically assess the achievement of programme results;
• Create and regularly update Youth & HIV portfolio implementation plan, highlighting variances both in programmatic targets and employed resources;
• Budget funds for UNFPA direct delivery and implementation by IPs in ERP system;
• Contribute to the preparation of Youth & HIV portfolio programme and financial reports and follow up actions by collecting information, preparing tables, drafting selected sections of the report(s) etc.;
• Assists with programme related procurement of services/goods and ensures that procurement is in accordance with UNFPA Procurement Procedures: collects supporting documents; obtains price quotations and prepares comparative tables; obtains Receipt and Inspection Reports and acceptance reports from national counterparts. Compiles relevant background materials and prepares briefs and summaries if requested. Maintains database of public information contacts and potential donors.
• Compile relevant background materials and prepares briefs and summaries when requested;
• Support Youth & HIV portfolio in communication and awareness raising activities, document best practice, stories of change and success stories of the portfolio; assist in producing media and presentation materials;
• Ensure proper reporting and communications on the conducted events (participants’ analysis, feedback on the communication products, mass media analysis, etc.);
• Develop innovative outreach solutions, including communication technologies, social media platforms and applications;
• Arrange working meetings and events, prepare draft minutes, communicate draft notes to the participants and receives feedback.
• Prepare presentations, summary reports and brief notes communicating results and impact of Youth & HIV portfolio using visually compelling ways.
• Ensure quality and completeness in filing of programme documents; assist in e-archiving, filing, and maintenance of up-to-date electronic mailing lists on programme and technical matters;

• Undertake logistical, administrative and financial arrangements required for the successful planning and delivery of all portfolio activities including but not limited to technical workshops, inter-agency meetings, panel discussions, roundtables, missions, and other events.  

• Perform assigned tasks within Global Programming System and TRIP system for UNFPA program management;
• Translate and draft letters and other programme documents as well as provide oral translation as may be assigned by the Country Office management;
• Carry out other duties as may be requested by the supervisor.

Qualifications and Experience

Education:         

• Bachelor’s degree in Business Administration, Management, Economics, Human Resources, Finance, Accounting, Social Sciences or other related fields

Experience:       

• At least 3 years of relevant practical experience of working in design, planning, monitoring, delivery of technical assistance programs/projects;
• Good background knowledge on development issues and /or areas related to the UNFPA mandate, particularly youth empowerment, education (including life skills) and youth engagement is an asset;
• Excellent writing, editing, desk-research and verbal communication skills;
• Good knowledge of visual design and layout development for information materials is desirable;
• Proficiency in MS Office package, Google applications and teleconferencing tools;
• Experience of working at or with a UN agency or other international organisation is an asset.

Language:          

Fluency in Ukrainian, English and Russian languages.

Please apply through  the link by March 1, 2022