Finance Assistant - Save the Children International in Ukraine

TEAM/PROGRAMME: Ukraine Country Office

GRADE: 5          

LOCATION: Slovyansk

POST TYPE: National (Local)

CHILD SAFEGUARDING: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people. We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

ROLE PURPOSE:

Finance Assistant will provide financial support to Ukraine Office. Finance Assistant will be primarily responsible for filing, initial check of supporting documents and record keeping in compliance with the SCI financial policies and procedures and in line with local law requirements. 

SCOPE OF ROLE:

Reports to: Awards/Finance Manager

Staff directly reporting to this post: No

KEY AREAS OF ACCOUNTABILITY:

Financial Accounting, Reporting, and Control

• Ensure the SCI policies, procedures and guidelines including specific grant/donor requirements, local law and taxation requirements are followed; take appropriate measures of control to minimise the risk of fraud or theft.
• Review all payment requests generated by the program, supply chain, admin units ensuring that all back-up documentation and approvals are available for transactions; work with the supply chain staff and collect original documents for processing payments, such as service completion note, goods received note, invoice, RFQ, CBA, etc.
• Review sub-award financial reports ensuring that all back-up documentation are followed SCI procedures and policies.
• Perform entries into financial management system (Agresso), including timely entry of all transactions. Ensure that the cost description in the vouchers, cashbook, journals and that the quality of overall meets the internal guidelines.
• Check petty cash payments and cash management report.
• Maintain proper filing system for the cashbook, transaction vouchers and other financial documents under his/her responsibility; assist finance department in daily bookkeeping tasks.
• Prepare wire transfers to sub-awardees, suppliers and contractors based on duly approved document.
• Assist the finance and administration team with ensuring all financial documentation is filed (securely) in both hard copies and scanned. Perform additional routine administrative duties, as needed. (Purchase Request, paperwork etc.)
• Prepare the document base on external/ internal Auditors query.
• Other ad-hoc duties as required.

Other:

• The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Ambition:

• Sets ambitious and challenging goals for themselves, takes responsibility for their own personal development.
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future oriented, thinks strategically and on a global scale

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• Degree in higher level of education, preferably in Economy, Accounting or Finance Management
• Recommended 2+ years of relevant work experience
• Excellent interpersonal skills
• Excellent verbal and written communication skills in English (required) and Russian/Ukrainian
• Computer literate (including working knowledge of Microsoft Office)
• Excellent attention to detail, and discretion with confidential information
• Ability to work independently and proactively
• Proven ability to handle challenging work load
• Knowledge or experience of NGO work desirable

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Please apply at: https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=220000IS&tz=GMT%2B02%3A00&tzname=Europe%2FKiev