Description of the assignment title
Project Assistant

Assignment country
Ukraine

Expected start date
02/01/2022

Volunteer category
National UN Volunteer Specialist

Mission and objectives

The UNFPA, United Nations Population Fund, promotes gender equality, reproductive health, youth empowerment. The organization was created in 1969, the same year the UN General Assembly declared “parents have the exclusive right to determine freely and responsibly the number and spacing of their children”. Together with partners, UNFPA works in 150 countries, and in Ukraine since 1997. Our mission is to deliver a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA in Ukraine works for: • creating conditions in which every young person can fulfil the potential, lead a healthy lifestyle, know their reproductive rights and take an active social life; • conducting sexual and reproductive health campaigns to improve access to health and care services and improve its quality, especially for young people; • combating gender stereotypes in society (through the media, compulsory education for civil servants on gender mainstreaming, the improvement of national gender policy and anti-discrimination expertise of school textbooks); • providing information and services to gender-based violence survivors through the creation of crisis centres, supporting the work of mobile teams of psycho-social and support, providing expert support and raising general awareness in society.

Context

In accordance with the organizational mandate and national development priorities of Ukraine, the United Nations Population Fund implements a country programme of technical assistance to Ukraine for 2018-2022. The programme focuses on the needs of adolescent girls, young people with disabilities and those who have suffered from armed conflict, as well as key populations for HIV prevention. The programme is aimed at contributing to strengthening the national and subnational partnership frameworks for reducing gender inequalities in social, economic and political spheres of life, as well as strengthening national gender-based violence (GBV) prevention and response mechanisms, including in humanitarian settings. Alongside this development work, UNFPA is implementing its GBV Response and Prevention Programme, which aims to strengthen security and protection of women and girls from GBV by transforming social norms that condone GBV, improving access of survivors to quality assistance and developing coordination and accountability mechanisms at the national and local levels.

Task description

Within the delegated authority and under the supervision of GBV Services Capacity Development Coordinator, the National UN Volunteer will:

• Contribute to implementation of GBV Programme activities, in particular strands related to improvement of equitable access of GBV survivors to survivor-centered services, providing high quality support to programme caretakers;

• Provide logistical support to programme activities (missions, training sessions, workshops, conferences, study tours) including making arrangements for travel, accommodation and venue, effectively communicating with providers and participants;

• Assist with programme procurement of goods and services, ensuring that procurement is conducted in accordance with UNFPA Procurement Procedures;

• Draft and translate letters, meeting minutes, briefs, presentations and other documents necessary for programme management;

• Assist with preparation of Terms of Reference (TORs), Requests for Quotations (RFQ) and Requests for Proposals (RFP) for project assignments;

• Facilitate Individual Consultants recruitment process, collect the documentation required for the hiring and contract extension, induction of consultants into the programme and issuance of payments for the accepted deliverables;

• Collect and record information on programme activities, including making timely inputs to GBV Programme Monitoring Tool, and contribute to the preparation of relevant progress reports;

• Assist with producing media materials on activities for placement on UNFPA social media and website;

• Perform other related tasks as may be required or assigned by the supervisor.

Eligibility criteria

Age 27 – 80

Nationality Candidate must be a national or legal resident of the country of assignment.

Requirements
Required experience

3 years of experience in • Procurement and contracting (Mandatory) • Administration and administrative assistance (Mandatory) • Experience of working for international projects of technical assistance (will be an advantage). • Advanced computer skills (i.e. Word, Excel, PowerPoint, Google cloud applications). • Gender equality and the advancement of women (Optional).

Area(s) of expertise Administration

Languages English, Level: Working knowledge, Required Ukrainian, Level: Fluent, Required

Required education level

Bachelor degree or equivalent in public administration (preferably), management, sociology, political and social sciences or related areas.

Competencies and values

• Adaptability and Flexibility

• Commitment to Continuous Learning

• Communication

• Ethics and Values

• Integrity

• Managing Performance

• Planning and Organizing

• Professionalism

• Self-Management

• Working in Teams

Other information

Living conditions and remarks

As it is a national UN Volunteer’s assignment, the volunteer shall organize his/her accommodation by themselves. Entitlements of National UN Volunteer (Specialist) The contract lasts for the period indicated in the vacancy with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment. Allowances: • Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) USD 1180 (equivalent in UAH) is provided monthly to cover housing, utilities and normal cost of living expenses. Medical and life insurance: 1. Medical insurance: National UN Volunteers and their family (maximum 3 of their dependents) are covered by a medical insurance scheme for the duration of the assignment to cover medical treatment costs incurred during the assignment. This includes permanent disability insurance. 2. Post Service Medical Coverage: Health insurance of national UN Volunteers and their family (maximum 3 of their dependents) extends one month after the last day of the national UN Volunteer Contract date to assist with reintegration into national healthcare schemes after their service is completed. 3. Life Insurance: National UN Volunteers are covered by life insurance for the duration of the assignment. In the event that a national UN Volunteer dies during the UNV assignment, the designated beneficiaries will be entitled to receive the life insurance lump sum. Leave entitlements: 1. Annual leave: National UN Volunteers accrue an entitlement to annual leave at the rate of 2.5 working days per completed month of assignment. However, a national UN Volunteer can at no point during the UNV assignment accrue more than 30 days of annual leave. 2. Certified Sick Leave: Sick Leave which is certified by a qualified medical physician is charged to the national UN Volunteer’s balance of certified Sick Leave days. The maximum balance of certified Sick Leave days for the respective Contract is calculated on the basis of 2.5 working days per month of the Contract duration and can be used at any point in the assignment. 3. Uncertified Sick Leave: Uncertified Sick Leave is leave that is not validated by a certificate from a qualified medical physician. National UN Volunteers on more than 6-month contracts may be absent on the basis of uncertified Sick Leave up to a maximum of 7 working days. For contracts duration of less than 6-months, UN Volunteers are eligible to 4 working days.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy

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