About DAI

DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world. DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.

DAI is seeking qualified candidates for the Kyiv-based full-time Human Resources (HR) Officer position to join USAID Governance and Local Accountability (HOVERLA) Activity’s team. Interested candidates should submit their application through the following portal:

https://fs23.formsite.com/OLJTgx/quxlyo8hmw/index.html?1618952685727

The deadline for applications – until the position is filled in. Due to a high volume of applications received, we are unable to contact each applicant individually regarding the status of their application. Only shortlisted candidates will be contacted in response to this job advertisement.

Project Background:

DAI Global is implementing the USAID-funded Governance and Local Accountability (HOVERLA) Activity, based in Kyiv, Ukraine. This project is designed to support Ukraine advance self-reliant local governance including legislative reforms, participatory strategic planning methodologies, service improvement, local economic development, civil society engagement, and capacity building of sub-national government entities.  The Activity has three objectives:

• Objective 1:  Ukraine’s system of local self-governance is increasingly institutionalized and effective
• Objective 2: More self-reliant subnational governance
• Objective 3: Citizens play an increasingly influential role in local governance processes

Roles Purpose:

In close coordination with HR Manager, the HR Officer provides HR support to the project team according to Ukrainian Labor Code, DAI’s policies and procedures and USAID requirements, including employment documents preparation, administration of annual leaves, close cooperation with GDIP and finance department.

Objectives and Duties:

Employment procedure:

• Ensure compliance with DAI policies, and local labor laws, support the hiring procedure and recruitment of national staff in HOVERLA in close coordination with HR Manager and hiring manager, ensuring that employment procedure is done as per DAI Field Operational Manual and Ukrainian Labor Code.
• Collect employment documents, draft orders on employment and Employment Agreements for new hires to be ready before a start date.
• Coordinate with GDIP employment procedure for new hires, manage collection of employment documentation to be submitted to GDIP.

Benefits management:

• Monitor employees’ leave records in the Technical & Administrative Information System (TAMIS), ensure that annual leave requests are submitted on time for financial administration.
• Track annual leave in TAMIS, complying with Ukrainian Labor law.
• Draft orders on annual leaves to be submitted to GDIP.
• Collect and check accuracy of staff timesheets.
• Assist in organization of HR events.

Records keeping:

• Enter HR data and upload personnel documents into TAMIS Personnel Module and SharePoint.
• Maintain employment agreements and other employment documents in HR files, ensure confidentiality and no access policy.
• Ensure accurate recording of personnel and pay records, including, but not limited to, leave accrued and taken, and advise the Finance Officer on the status of such records monthly.
• Upload to TAMIS performance management plans, share with employees learning and development opportunities.
• Perform other related duties as required.

QUALIFICATIONS:

• Bachelor’s degree in human resource management or related field
• At least 3 years of experience in Human Resources. Experience working on USAID or other donor-funded projects is a plus
• Computer literate with e-mail, word processing, data base, and spreadsheet experience

• Working knowledge in English and professional level of Ukrainian is required