ПРООН в Україні шукає Executive Associate to the Resident Representative.
Deadline for application: 10 November 2021.
For more information please visit: https://www.ua.undp.org/content/ukraine/uk/home/jobs.html
Under the guidance and direct supervision of the Resident Representative and in close coordination with the Deputy Resident Representative, the Executive Associate ensures effective and efficient functioning of their respective offices, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.
The Executive Associate works in close collaboration with UNDP staff, UN Agencies, and national authorities to ensure efficient flow of information, actions on instructions, agendas.
The incumbent is entrusted with the ongoing management and flow of internal communication and as such s/he is expected to deliver information with expediency, efficiency, discretion and tact with the different units in communications, operations and programme teams.
Scope of Work
Summary of Key Functions:
2. Ensures effective communications and administrative support to the office, focusing on achieving the following results:
Programme Teams are kept informed of important corporate initiatives and policies, programming and operational matters.
3. Provides support to the substantive and financial management of the CO programmes focusing on the achievement of the following results:
Inputs into preparation for conduct of audit of NIM/DIM projects, implementation of audit recommendations.
4. Ensures facilitation of knowledge building and management focusing on achievement of the following results:
Organization of trainings to UN staff on coordination, administration and protocol issues.
Institutional Arrangement:
Competencies and Selection Criteria
Innovation
Ability to make new and useful ideas work
Level 3: Adapts deliverables to meet client needs
Leadership
Ability to persuade others to follow
Level 3: Proactively seeks and recognizes contributions of others
People Management
Ability to improve performance and satisfaction
Level 3: Appropriately involves team in different stages of work and decision-making
Communication
Ability to listen, adapt, persuade and transform
Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation
Delivery
Ability to get things done while exercising good judgement
Level 3: Takes responsibility for addressing critical situations and delivering core value
Technical/Functional
Collaboration and Partnerships
Ability to develop, maintain, and strengthen partnerships with others inside (Programmes/projects) or outside the organization who can provide information, assistance, and support. Sets overall direction for the formation and management of strategic relationships contributing to the overall positioning of UNDP.
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Job Knowledge
Ability to demonstrate and apply professional and/or technical expertise/knowledge of the post or discipline. Focusing on the knowledge and skill areas necessary to effectively perform the functions of the post. Identifying and seeking to expand knowledge and improve work processes.
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Knowledge Management
Ability to capture, develop, share and effectively use information and knowledge
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Operational Efficiency
Ability to identify and execute opportunities to improve operational efficiency
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Client Orientation
Ability to understand and meet or exceed client needs in a discreet and tactful manner.. Anticipating and addressing client needs and concerns. Developing innovative approaches to meeting client needs. Ensuring overall provision of quality services to clients.
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Event, Meeting, and Workshop Management
Ability to plan and organize events
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Report Writing
Ability to prepare quality reports / briefs
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Scheduling and Coordination
Ability to manage meeting requests and appointments with ease and positivity
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
Minimum Qualifications of the Successful NPSA
Education:
Min. years of relevant Work experience:
Required skills and competencies:
Desired additional skills and competencies:
Required Language(s):
Fluency in English and Ukrainian.
The following documents shall be required from the applicants:
Disclaimer
Important information for US Permanent Residents (‘Green Card’ holders) Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
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