Duty station: primary duty station Sloviansk; with some coordination meetings to attend in Kyiv; field trips to locations around in Luhansk and Donetsk GCA/NGCA
Starting date: asap
Duration: till 30.06.2022 with possibility of further extension
People in Need (PIN) is a Czech international non-governmental organization, that is present in more than 20 countries has been active in Ukraine since 2014, and the humanitarian programs have been rapidly expanding since then. Currently, PIN is one of the major humanitarian actors in Eastern Ukraine while providing neutral, impartial and independent humanitarian aid to conflict-affected people.
PIN is an Equal Opportunity employer, so applications are encouraged from all qualified candidates without distinction on any grounds including race, ethnicity, nationality, age, religion, disability, sexual orientation, gender identity and others. PIN welcomes applications from underrepresented groups and value diversity.
General information about the role of the person:
Under the line management of the Emergency Coordinator (EC), and with a matrix reporting to the Head of ACCESS Consortium (HoC), the Head of Project (HoP) is responsible for the leadership, overall management and performance of the assigned ACCESS/ECHO project within PIN (hereafter-Project). The HoP is the primary focal point and decision maker in terms of the project’s coherence, impact and control, and is responsible for working across the organization to ensure timely and quality implementation. Additionally, the HoP will continue to support the Consortium framework by representing the Project in the field level coordination, monitoring and evaluation, and the learning and knowledge management aspects of the Consortium. HoP is accountable for the proper line management and coordination of the entire Project team according to its organigram. S/he closely cooperates with PIN’s Finance and Reporting Specialists, Technical Leads and Advisors, and colleagues in the PDQA team. Externally, in coordination with the HoC, the HoP interacts with both the representatives/focal points of Consortium member organizations and the relevant donor.
Specific duties and responsibilities:
- Provides leadership across the programmatic and operational aspects of the Project to ensure that the internal and external coordination, problem solving and decision-making processes required for timely and quality implementation are in place and active.
- Tracks the progress in overall Project implementation and spending of Project funds (based on monthly budget follow-up meetings and reports) against PIN work plans and expenditure forecasts; the HoP is the key decision maker on all financial aspects of the Project, and the primary counterpart to financial and other operational colleagues for matters.
- Based on above tracking of progress, develops adaptive measures in order to meet Project targets and objectives, ensuring collaboration of the project team and technical leads, and other internal counterparts.
- Ensures, through the Project administrative team, data and filing of all Project related documentation.
- Ensures compliance with the signed Agreement between ECHO and PIN, and informs the HoC and PIN senior management accordingly;
- Responsible for coordinating PIN internal Project rollout and closure processes in collaboration with the relevant teams.
- If instructed by the donor, supports the carrying out of a management control and systems audit of the Project;
- Provides support during potential donor verification / audit visits to PIN Ukraine.
- Represents PIN within the wider ACCESS Consortium and programme. Communicates effectively with external audiences (as appropriate) to inform the public and relevant authorities what the Project is doing and achieving in order to promote transparency and enhance visibility of ECHO support (as appropriate);
- Supports the process of documenting the Project implementation process (providing justifications for the implementation approaches and means applied by PIN);
- Analyzes and records lessons learned generated, and participates in sharing these so that PIN, Consortium partners and other humanitarian actors can access and apply this knowledge during future humanitarian interventions.
- Maintains close collaboration with the Consortium partners’ assigned focal points on the coordination and harmonization of a variety of matters. As project leader of the Consortium lead agency, supports the HoC in facilitation of problem solving across the Consortium.
- Identifies and takes action on opportunities to learn from, harmonize or otherwise improve modalities between Consortium partners and PIN, and between the Consortium and the wider humanitarian community in Ukraine;
- As requested, participates in the Project related internal and external meetings, engages as a decision maker in discussions, decisions and action points and takes subsequent action on these.
- Support the preparation, review and approval of Project narrative and financial reports.
Required background and competences:
- Educational background in relevant field, or demonstrated relevant professional experience of at least 3 years and trainings in development and/or humanitarian work
- Proven working experience of at least 3 years in development or humanitarian context, especially with project management;
- Good knowledge and practice of project cycle management;
- Proven experience in coordination at different levels internally within an organisation;
- Proven ability to engage and facilitate dialogue externally with a wide range of stakeholders, from grassroot to official stakeholders and other international organisations;
- Proven experience on working with national partners
- Strong organizational, critical analysis and problem-solving skills;
- Solid knowledge and practice of budget development and management;
- Good capacity of reporting in English
- Fluency in spoken and written English and Russian and/or Ukrainian and excellent writing skills;
- Excellent communication skills and cultural sensitivity;
- Mature, well-balanced personality able to work independently in challenging environment.
- Good knowledge of the context
- Strong team management skills
- Starting salary as per PIN salary scale: 1 618 USD GROSS on probation period
- Meaningful and positive working environment in a well-established and growing international humanitarian organization with career development opportunities;
- 5% annual salary increase;
- Reimbursement of travel expenses between offices and areas of intervention;
- Professional development opportunities through various capacity building events, such as trainings;
- 28 days of annual leave + 3 New Year bonus leave
Please send clearly marked CV and Motivation letter in English to the email [email protected]. Please note only the shortlisted candidates will be contacted. Written test and interviews will be conducted on rolling basis and the vacancy will be closed when filled.
Please note that PIN does not charge a fee at any stage of its recruitment process.