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Program Coordinator (Kyiv)

TitleProgram Coordinator 

Grade Level2 

FLSA Classification: Exempt 

Location: Kyiv, Ukraine 

Division: C&G 

Reports To: Program Officer  


IREX is an independent nonprofit organization dedicated to building a more just, prosperous, and inclusive world by empowering youth, cultivating leaders, strengthening institutions, and extending access to quality education and information. Founded in 1968, IREX has an annual portfolio of $9million and a staff of over 500 professionals worldwide who implement programs and provide consulting expertise in more than 100 countries. For more detailed information about IREX please visit 


The goal of the CSO-funded United Voices in Action (VIA) program activity is to advance Ukraine’s stabilization by fostering IDP integration, increasing community cohesion, contributing to local and national integration plans, and reducing IDP vulnerability to exploitation. IREX will support IDPs and receiving community members from up to 27 communities in nine oblastsBased on a conflict sensitive and inclusive development approach, the VIA program will make local community members – both IDPs and non-IDPs – the drivers of change in their communities, leading to increased stabilization and mutual understanding through the development of a shared vision of a future where multiple perspectives are heard, and marginalized voices are elevated. 


Program Coordinator should have background in donor-funded program planning and implementation as well as experience in administrative and financial support, coordination of program operations, and understanding of community and citizen engagement programming, including training and events logistics. Familiarity with education, political, economic, and social issues in Ukraine is a plus. The Program Coordinator will work under the supervision of Program Officer to coordinate and support implementation of program activities. 


Specific duties include, but are not limited to the following: 

  • Coordinate project components by providing programmatic, administrative, and logistical planning and implementation; 

  • Organize program trainings, events, and activities; 

  • Coordinate logistics and ensure effective administration and operations; 

  • Provide communication coverage and outreach on certain program activities; 

  • Participate in monitoring, evaluation, and reporting; 

  • Organizing trainings and workshops (United Community, L2DData for Advocacy, Storytelling for Change, media trainings, Living Libraries, annual and final summits for the project goals, and other events as required by the project); 

  • Support the adaptation and employment of the MCAT tool to systematically evaluate current media coverage of IDPs; 

  • Support the development of the RfA for Joint Community Projects, and oversee the implementation of these small projects by the subgrantees; 

  • Travel to program implementation sites to support and monitor implementation; 

  • Support effective collaboration with program partners; 

  • Support day-to-day management of the program activities; 

  • Liaise with Grants/Finance Manager and assist with financial reporting (if possible and according to IREX policy and the public health situation in Ukraine); 

  • Liaise with Monitoring and Evaluation Officer on assessments and surveys conducted by CSOs and assist with technical reporting; 

  • Other duties as assigned. 


  • Bachelor’s degree in public administration, management, political science, and/or another relevant field is preferred 

  • Minimum 3 years of administrative work experience in a non-profit organization 

  • Minimum 2 years of experience working on donor-funded projects  

  • Excellent communications skills, including ability to make public presentations 

  • Experience with grants management  

  • Strong command of spoken and written English, Ukrainian, and Russian 

  • Ability to handle multiple priorities and complete tasks/projects in accordance with stated deadlines 

  • Prior experience working with IDPs is preferred 

  • Prior experience working with teens and children is preferred 

  • Ability to be creative and generate new ideas 

  • Strong attention to detail and responsibility 

     TO APPLY:

    Please send your cover letter and resume as an attachment in an email with “Program Coordinator - VIA” in the subject line to [email protected] Only complete applications will be considered. No telephone inquiries will be accepted. Application deadline: October 04, 2021. Applications will be reviewed on a rolling basis. Only applicants selected for interviews will be contacted.

    IREX conducts anti-terrorism database clearances on candidates who accept employment offers. IREX is also an E-Verify Employer.

    IREX is committed to a diverse and inclusive workplace and inclusive hiring practice. IREX is an equal opportunity employer.

    [email protected] 



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