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Finance Manager (Kyiv)

Title: Finance Manager    

Grade Level: 3

Location: Kyiv, Ukraine

Reports To: Ukraine Director of Operations and Finance 

ABOUT IREX          

IREX is an independent nonprofit organization dedicated to building a more just, prosperous, and inclusive world by empowering youth, cultivating leaders, strengthening institutions, and extending access to quality education and information. 


His/her services will be solicited on a full-time basis to ensure the smooth finance operations of IREX office in Kyiv and provide support to Director of Operations and Finance, Country Management, Programs. 



  • Responsible for field expense reporting in QuickBooks (QB); review and submit to Country Director, Chief of Party and Director of Operations & Finance monthly expense reports and payroll spreadsheets to be submitted to HQ in Washington, D.C.
  • Compile Ukraine office monthly Wire Requests
  • Review program invoices, contracts, local staff TERs, and other payments
  • Work with assigned teams to help identify appropriate financial and accounting coding for donor funds, invoices and expenses, and grants.
  • Provide supporting documentation for donor reporting as needed 
  • Payroll: consolidate payroll information from accounting registers into one IREX Payroll Break Down Excel file for QB reporting monthly
  • Manage SAP Concur (Ukraine): review Vendors, POs (PAMs) and Invoices, consult and support local team as needed
  • Provide SAP Concur User trainings for new Employee and refreshing training as needed
  • Maintain staff vacation/sick/compensatory time and assist staff with the Timesheets preparation in Deltek
  • Provide Deltek Time & Expense training for new Employee and refreshing training as needed
  • Oversee partner subgrants due diligence, pre-agreement activities, financial reporting and provide support for subgrantees as required
  • Manage VAT reporting to local tax authorities as required; consult vendors on VAT-exemption for technical assistance projects regulations
  • Work closely with Senior Accountant and Finance Officer
  • Supervise Finance Assistant
  • Other duties as assigned 


  • Prepare forecast of expenditures for donors as required
  • Develop reports to assist in reviewing, monitoring, and analyzing budget data
  • Prepare monthly budget-to-actual reports, identify and analyze significant variances, review results and variances with project team
  • Assist with preparation of award extensions/budget revisions (CEs, NCEs, Funds Relocation Requests, etc.) for programs/projects in consultation with the Country Director/Director of Programs, Director of Operations & Finance
  • Other duties as assigned 


  • University degree in Finance / Accounting / Audit
  • At least 3 years of nonprofit finance experience in a relevant position
  • A strong work ethic and attention to details
  • Excellent knowledge in Microsoft Office
  • Efficiency with QuickBooks software and 1C accounting program
  • Experience in developing Budgets according to USG requirements, EU donor requirements
  • Must have strong intercultural and communications skills
  • Leadership ability
  • Proficient level of written and spoken English language is a must
  • Must be able to multi-task and maintain a calm, friendly demeanor under stressful situations

To Apply:
Please send your Resume as an attachment in an email: No telephone inquiries will be accepted.
Application Deadline: September 12, 2021. Applications will be reviewed on a rolling basis. Only applicants selected for interviews will be contacted.


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