Title: Finance Manager    

Grade Level: 3

Location: Kyiv, Ukraine

Reports To: Ukraine Director of Operations and Finance 

ABOUT IREX          

IREX is an independent nonprofit organization dedicated to building a more just, prosperous, and inclusive world by empowering youth, cultivating leaders, strengthening institutions, and extending access to quality education and information. 

POSITION SUMMARY:

His/her services will be solicited on a full-time basis to ensure the smooth finance operations of IREX office in Kyiv and provide support to Director of Operations and Finance, Country Management, Programs. 

General Duties & RESPONSIBILITIES

Finance:

• Responsible for field expense reporting in QuickBooks (QB); review and submit to Country Director, Chief of Party and Director of Operations & Finance monthly expense reports and payroll spreadsheets to be submitted to HQ in Washington, D.C.
• Compile Ukraine office monthly Wire Requests
• Review program invoices, contracts, local staff TERs, and other payments
• Work with assigned teams to help identify appropriate financial and accounting coding for donor funds, invoices and expenses, and grants.
• Provide supporting documentation for donor reporting as needed 
• Payroll: consolidate payroll information from accounting registers into one IREX Payroll Break Down Excel file for QB reporting monthly
• Manage SAP Concur (Ukraine): review Vendors, POs (PAMs) and Invoices, consult and support local team as needed
• Provide SAP Concur User trainings for new Employee and refreshing training as needed
• Maintain staff vacation/sick/compensatory time and assist staff with the Timesheets preparation in Deltek
• Provide Deltek Time & Expense training for new Employee and refreshing training as needed
• Oversee partner subgrants due diligence, pre-agreement activities, financial reporting and provide support for subgrantees as required
• Manage VAT reporting to local tax authorities as required; consult vendors on VAT-exemption for technical assistance projects regulations
• Work closely with Senior Accountant and Finance Officer
• Supervise Finance Assistant
• Other duties as assigned 

Budgeting:

• Prepare forecast of expenditures for donors as required
• Develop reports to assist in reviewing, monitoring, and analyzing budget data
• Prepare monthly budget-to-actual reports, identify and analyze significant variances, review results and variances with project team
• Assist with preparation of award extensions/budget revisions (CEs, NCEs, Funds Relocation Requests, etc.) for programs/projects in consultation with the Country Director/Director of Programs, Director of Operations & Finance
• Other duties as assigned 

SKILLS AND EXPERIENCE

• University degree in Finance / Accounting / Audit
• At least 3 years of nonprofit finance experience in a relevant position
• A strong work ethic and attention to details
• Excellent knowledge in Microsoft Office
• Efficiency with QuickBooks software and 1C accounting program
• Experience in developing Budgets according to USG requirements, EU donor requirements
• Must have strong intercultural and communications skills
• Leadership ability
• Proficient level of written and spoken English language is a must
• Must be able to multi-task and maintain a calm, friendly demeanor under stressful situations

To Apply:
Please send your Resume as an attachment in an email: [email protected]. No telephone inquiries will be accepted.
Application Deadline: September 12, 2021. Applications will be reviewed on a rolling basis. Only applicants selected for interviews will be contacted.