Operations Officer - (2103815)
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): 1 year
Closing Date: Aug 21, 2021, 12:59:00 AM
Primary Location: Ukraine-Kiev
Organization: EU_UKR WHO Country Office, Ukraine
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.
**Please note this recruitment will follow WHO policy for Fast Track Procedures for Emergencies**
OBJECTIVES OF THE PROGRAMME
The mission of WHO’s Health Emergencies Programme (The Programme) is to help countries, and to coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies
DESCRIPTION OF DUTIES
- Implement procedures, in compliance with existing policies and SOPs, for the administration, monitoring, control and evaluation of human, financial and material resources processes.
- Support the formulation of budgetary estimates for the emergency preparedness, response and recovery activities; ensure the management of funding allocations and awards; track and report on financing against budget; support, monitor and report on financial implementation in compliance with WHO rules, emergency SOPs and delegations of authority.
- Provide administrative support in the implementation of emergency operations through initiation of relevant proposals for all planned activities, in cooperation with the resource mobilization team, follow-up on donor proposals and reporting deadlines; ensure payments are made to support emergency programme plans and in compliance with rules and procedures.
- In close collaboration with WHE HR Officer, provide a range of human resources services, including forecasting HR needs, facilitating rapid deployment of surge staff and international responders, medical clearance, travel to the relevant duty station, entry formalities, briefing and training, on-site administrative support, de-briefing and performance evaluations.
- Track and report on HR requirements against plans, status of filled positions/vacancies, in collaboration with the relevant Regional Office and/or HQ.
- Support procurement of services and supplies required for the programme as well as the incident management, in close coordination with Operations Supports and Logistics team at the local, regional and HQ level as needed.
- Participate in local evaluation panels and contract review committees and ensure best value for money in procurement practices as per the delegated authority.
- Submit purchase requisitions using the WHO ERP system and support contract management and payment matters.
- Ensure the production of relevant financial and operational procurement reports to WHE Lead and WR. In close collaboration with the Administrative Officer of the country office, support the safety and security of WHO personnel, Security Risk Management (SRM) compliance, timely report on security related incidents, disseminate security and travel advisory information as necessary.
- Work in support to the Administrative Officer to provide the WHE portion of consolidatd replies to audit reports and comments, review and follow-up on any outstanding audit recommendations related to WHE operations.
- Act as the Administrative Officer of the country office in case of his/her absence.Perform any otherincident-specific related duties, as required by the functional supervisor.
Essential: First university degree in Public or Business Administration, Public Health, Finance or Accounting, Human Resources Management or other Social Studies from an accredited/recognized institute.
Desirable: Advanced university degree in Public Health, Business or Public administration.
Essential: At least 2 years of relevant experience, combined at the national and international levels inmanagement and administration, including supervision of staff. Experience in supporting emergency or health outbreak operations.
Desirable: Experience in in developing countries. Prior humanitarian working experience at field level,with WHO, other UN agency, health cluster partners, recognized humanitarian organizations or with an international non-governmental organization
Thorough knowledge of administrative and management principles and practices (including, but not limited to the areas of Human Resources, Finance, Budget, Procurement and Security).
Excellent time management skills and the ability to work under pressure.
Demonstrated ability to act independently and exercise sound judgement.
Advanced leadership skills and proven ability to coach and motivate staff.
Skills in programme formulation, design and research development an asset.
Proven ability to translate requirements into workable solutions.
Respecting and promoting individual and cultural differences
Ensuring the effective use of resources
Moving forward in a changing environment
Use of Language Skills
Essential: Expert knowledge of English. Intermediate knowledge of Russian.
WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 48,805 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 1480 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- Staff members in other duty stations are encouraged to apply.
- WHO is committed to workforce diversity.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
- Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
- *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
For full and detailed vacancy notice please access: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2103815&tz=GMT%2B02%3A00&tzname=Europe%2FParis
Closing date for applications: 21 August 2021
Vacancy Notice No: 2103815