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Subgrants Coordinator (Kyiv)

Position Title: Subgrants Coordinator                             

Grade Level: 2

Location: Kyiv, Ukraine

Division: Communities and Governance

Reports To: Subgrants and Procurement Managers 


IREX is an independent nonprofit organization dedicated to building a more just, prosperous, and inclusive world by empowering youth, cultivating leaders, strengthening institutions, and extending access to quality education and information. Founded in 1968, IREX has an annual portfolio of over $90 million, offices in 20 countries, and a global staff of 400. We work in more than 100 countries worldwide.


The Ukraine National Identity Through Youth (UNITY) program is a five-year activity funded by USAID and designed to foster vested ownership among Ukrainian youth in their country’s democratic, European future by further mobilizing youth leadership around a values-based conception of Ukrainian identity grounded in innovation, engagement, and pluralism. 

IREX seeks a Subgrants Coordinator to provide support to the UNITY program activities by ensuring the efficient design, implementation, and compliance of all subgrants with IREX and USAID rules and regulations. This person will assist Subgrants Unit in managing 12 million USD subgrants pool to local organizations. This position reports directly to Subgrants and Procurement Manager.


The responsibilities include but are not limited to:

  • With oversight of subgrants managers provide support in all subaward activities, including subgrant design, competition, due diligence, negotiations, preparation of subgrant documents, administration, monitoring and closeout.
  • Maintain updated subgrant files and ensure that all subgrants are well-administered and implemented in compliance with the relevant USAID rules and regulations, and IREX policies and procedures.
  • Support all internal coordination of activities related to development and implementation of subgrants and contracts, including internal certification/clearance procedures, financial monitoring and payment disbursements in a timely manner, preparation of RFAs, outreach activities.
  • Draft grant and contract modifications.
  • Assist subgrants managers in budgets and expense reports review as well as provide feedback and recommendations for changes.
  • Assist in other administrative tasks related to compliance such as generating various grant documentation, submitting for approval grant agreements and modifications, other related tasks.
  • Regularly monitor, communicate with, and train subgrantees to ensure smooth implementation and compliance.
  • Assist with Procurement as required.
  • Perform other duties as assigned.  


  • Degree in economics, finance, international development, business administration, public administration, management, or relevant field.
  • At least three (2) years of proven grants management experience, preferably with USAID-funded projects.
  • Excellent quantitative and qualitative analytical skills; attention to detail, reliability, thoroughness, and accuracy with numbers.
  • Proven competency with analyzing budgets.
  • Strong understanding and knowledge of USAID rules and regulations.
  • Excellent organizational skills: ability to plan, prioritize, track files, and effectively manage information.
  • Strong presentation skills: ability to write and present information concisely.
  • Excellent interpersonal skills: ability to work cooperatively with others and demonstrate professional and ethical, behavior when interacting with partners and stakeholders.
  • Strong command of spoken and written English, Ukrainian and Russian.
  • Ability to handle multiple priorities and complete tasks and projects in accordance with stated deadlines.
  • Ability to work independently and in a team and the ability to take initiative, meet deadlines, and be flexible.
  • Ukrainian citizenship or residency with work authorization is required.

To Apply:    

Please email your cover letter and resume with “Subgrants Coordinator” in the subject line to [email protected] by 6 pm on August 15, 2021. No phone calls please. Only complete applications will be considered. 



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