Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission and Senior Resource Management Officer, the direct supervision of the National Procurement and Logistics Officer, the Procurement/Logistics Assistant will be responsible for providing necessary support in matters of the procurement, administrative and assets management of the IOM Mission in Ukraine.

Core Functions / Responsibilities:

1. Organize the procurement processes, including preparation and conduct of request of quotations/proposals, receipt of quotations, bids or proposals, their evaluation, negotiation and conclusion of contracts, ensuring the cost saving and reduction strategy.

2. Facilitate the full compliance of procurement activities with IOM rules, regulations, policies and strategies.

3. Ensure proper maintenance of procurement records, regular update of contract, procurement and administrative hard copies and electronic data bases.
4. Prepare statistic and administrative reports, including the follow up of the reimbursement scheme.

5. Provide administrative and logistical support in shipment/customs, brokerage related, staff relocation issues, and IOM activities including organization of conferences, training events, workshops, retreats, humanitarian aids

6. Assist with monitoring of logistic services, including maintenance of buildings, maintenance of the fleet of the IOM Mission

7. Support the performance of inventory control and assets management, maintain the records and files on assets management, coding and tagging.

8. Be responsible for the administration of the SAP MM module, including the constant tracking of the most recent changes in the procedures.

9. Provide general support to the administrative desk in external/internal communication and correspondence.

10. Perform such other relevant duties as may be assigned.

Required Qualifications and Experience

Education

• High school diploma or equivalent with at least four years of relevant work experience

OR

• Bachelor’s Degree (or equivalent) (preferably in business administration, management or logistics) with at least two years of professional work experience.

Experience

• Excellent level of computer literacy
• Good knowledge of SAP/PRISM an advantage

Languages

Fluency in English and Ukrainian is required.

Competencies

The incumbent is expected to demonstrate the following technical and behavioural competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

This vacancy is open to internal and external candidates.

How to apply:

Interested candidates are invited to submit their applications on IOM Personal History Form (iom.org.ua/sites/default/files/personal_history_form_0.xls) to [email protected] by 12 August 2021 at the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 29.07.2021 to 12.08.2021