Title: Program Assistant

Location: Kyiv, Ukraine 

Division: Communities & Governance, Veteran Reintegration Program

Reports To: Program Manager

Deadline: July 16, 2021. However, IREX encourages candidates to apply early and will review the applications on a rolling basis. 

ABOUT IREX: 

IREX is an independent nonprofit organization dedicated to empowering youth; cultivating leaders; strengthening institutions; and extending access to quality education and information. Founded in 1968, IREX has an annual portfolio of over $90 million, offices in 20 countries, and a global staff of 400. We work in more than 100 worldwide. 

POSITION SUMMARY:

Program Assistant will work under the supervision of the Program Manager and will support day-to-day activities of IREX’s Veteran Reintegration Program. The position is based in Kyiv with some travel to target regions within the country in line with the COVID-19 restrictions. 

GENERAL DUTIES & RESPONSIBILITIES:

• Help in organization of program meetings and events (trainings, workshops, working group meetings, conferences, etc.);
• Assist in communication between project partners, experts, trainers as needed;
• Communicate with suppliers and other subcontractors;
• Contribute to drafting program-related documents, reports and success stories;
• Provide logistics/arrangements support for staff and program participants;
• Provide support to monitoring and evaluation activities, data collection, and reporting as needed;
• Support with management program documents, financial forms and payments;
• Coordinate maintenance of the program social media account as needed;
• Help with translation of program documents and interpret the meetings as required;
• Translate program-related documents (English, Russian, and Ukrainian) when needed;
• Attend and report on program events and meetings;
• Assist program staff as needed and provide general support to staff including photocopying, filing and note-taking;
• Help arrange meetings for senior management as needed and requested;
• Perform other duties as assigned. 

SKILLS AND EXPERIENCE

• English and Ukrainian language fluency, written and spoken;
• University degree – minimum bachelor level;
• Strong command of spoken/written English, Ukrainian and Russian
• Minimum of one years of experience in the similar field;
• Experience in NGO sector and projects;
• Excellent interpersonal and organizational skills;
• Ability to handle multiple priorities and complete tasks in accordance with stated deadlines;
• Advanced knowledge of MS Office applications;
• Knowledge of Web 2.0 tools is a plus;
• Experience in the programs funded by the US Government and/or other donor governments will be an asset;
• Ability to travel (when such travel is resumed). 

TO APPLY:
Please apply through the form:

https://irexorg.formstack.com/forms/veteran_reintegration_program_assistant_vacancy_at_irex_ukraine

Only complete applications will be considered. No telephone inquiries will be accepted. Applications will be reviewed on a rolling basis. Due to high number of applications, IREX will only contact shortlisted candidates. 

IREX is committed to a diverse and inclusive workplace and inclusive hiring practice. IREX is an equal opportunity employer.