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Administrative assistant / Accountant (Kyiv)

Under the supervision of the Administrative Officer, Administrative assistant / Accountant will assist him/her in the following tasks: accountancy and reporting under Ukrainian legislation; accountancy on MdM standards; administration tasks.

FUNCTIONS

Accountancy

  • Generate, print and file logs on accounts.
  • Keep correct records of settlements, document and reflect in accounts.
  • Properly reflect in accounts all operations on the movement of goods and payments.
  • Do bank statements in the accountancy programs.
  • Prepare MdM mission national staff salary amounts
  • Calculate leaves and sick leaves and tax amounts for all national staff
  • Calculate taxes for insurance payments for MdM mission staff
  • Collect and record all data needed for staff payments.
  • Prepare, organize and control all payments to MdM mission national staff
  • Prepare, organize and control payment of expenses related to the daily operation of Kyiv office after verification that purchase procedures are respected
  • Prepare, verify with Administrative Officer and give to Fiscal authority all reports according to Ukrainian legislation.
  • Perform other tasks from supervisor related to his/her work.

 Human Resource Administration Management

National Staff

  • Share the vacation requests for the base with the HR Officer
  • Prepare leaves orders 
  • Record all documents related to the staff in accountancy and ensure all staff documents are compiled properly and signed
  • File all HR documents, with special care given to staff files archiving according to the instruction of HR Officer
  • Following up and update MdM mission national staff HR’s administrative archives: personal documents, leaves follow up, payment sheets, etc.
  • Register and control terms and amounts of charges and taxes paid
  • Prepare orders for business trips and calculate per diem 
  • Inform Tax service regarding recruitment of new employees 
  • Inform Social Security Fund regarding sick leaves to request funds for its covering by Social Security Fund 

 International staff

  • Guide new staff on the procedure of obtaining the visa and residency permit (on request)

 Legal and administrative management 

  • Keep Administrative Officer informed about any modifications in the procedures
  • Conduct visits to the state agencies for receiving information or clarifications for any administrative issues when needed 

Logistic support

  • Prepare Mission requests for any purchases related to the base (on request)
  • Prepare service contracts
  • Manage smooth communication with vendors

Other duties

  • Participate to meetings with the general coordinator and Administrative Coordinator
  • Perform other additional activities that do not contradict this Job description on request of Administrative Officer
  • Do ad hoc translations

REQUIRED QUALIFICATIONS:

Academic background: Degree in finance or related field

Language requirements: 

  • Advanced Russian and Ukrainian 
  • English advanced (written and oral) is an advantage

Computer requirements: Competency in MS Word and Excel; 1C 8.2.

 EXPERIENCE:

The successful candidate must have:

  • Minimum 1 year accounting/finance/HR experience.

 COMPETENCE PROFILE:

  • Ability to work quickly, under pressure, and with short deadlines
  • Necessity to manage priorities and to adapt them daily according to the context
  • Flexibility to adapt to changing requirements
  • Cultural sensitivity and ability to work in a multi-cultural environment-
  • Ability to listen and share decisions
  • Sense of humor
  • Good writing and communication skills
  • Team player
  • Alignment with principles and ethics of Medicos del Mundo

To apply:

  • Send CV + cover letter;

We offer:

  • Fixed term contract (with possibility to extension);
  • Salary according to the MDM salary Grid;
  • Medical insurance.
  • Full -time job
  • Location: Kyiv

Deadline for applications - 23rd of May, 2021

Every application unanswered within 15 days after deadline must be considered as desestimated.

Контакти

  • hroff.ukraine@medicosdelmundo.org
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