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Portfolio Specialist (Youth and Environment)



 General Service Staff, Grade G7

            Type of Appointment


 Special Short Term (9 months) with the possibility of extension

        Estimated Start Date


 As soon as possible


Under the overall supervision of the Emergency and Stabilization Unit Coordinator and the direct supervision of the Programme Officer (TRD), the incumbent will support the development, implementation, and monitoring of programming portfolio focused on youth and the environment. Thematic areas of programming within this portfolio may include, but not be limited to youth-led community building and social cohesion; youth and community resilience; disaster prevention and risk reduction; environmental protection; and climate change adaptation. IOM Ukraine’s Transition and Recovery Sub-Unit is broken down into three programming portfolios, each of which includes active projects and those under development. The Portfolio Specialist would lead the Youth and Environment Portfolio and the projects and staff therein. 

Core Functions / Responsibilities: 

  1. Manage the overall planning, implementation, and monitoring of projects within the youth and environment portfolio.
  2. Lead and manage support and processing services through directly supervising the work of subordinate staff engaged in the provision of support services and controlling the quality and efficiency of the team’s work.
  3. Liaise with relevant national and local working-level government contacts and partners.
  4. Collaborate with the monitoring and evaluation (M&E) and information management team to devise and implement an M&E plan for projects, incorporate the lessons learned into future projects, and adequately store project knowledge and deliverables for future use, and with the reporting team for quality and timely donor reporting.
  5. Contribute to contracting and assist in procurement of goods and services, including through follow up with relevant procurement and implementation colleagues, and contribute to financial tracking for projects within the portfolio, including through follow up with relevant finance and implementation colleagues.
  6. Develop communication tools in English and Ukrainian (Russian if necessary).
  7. Identify funding and partnership opportunities for youth and environment programming, and draft concept notes and proposals for the project portfolio.
  8. Pursue relevant learning opportunities. In consultation with the Programme Officer, propose learning opportunities for other staff within the portfolio to ensure quality, innovative, and evidence-based programming.
  9. Organize and/or take part in youth- and environment-related events (e.g. meetings, presentations, discussions, visits, etc.).
  10. Undertake duty travel as needed within Ukraine to meet with beneficiaries, partners, and/or donors; to monitor programme progress; and/or to support staff working on relevant projects.
  11. Perform such other duties as may be assigned. 

Required Qualifications and Experience 


  • High School Degree/Certificate with seven years of relevant work experience


  • Bachelor’s degree in Political Science, International Relations, Humanitarian Affairs, Peace and Conflict Studies, Environmental Studies, or a related field from an accredited academic institution with five years of relevant professional experience.


  • Experience in youth-led community building and social cohesion; youth and community resilience; disaster prevention and risk reduction; environmental protection; and/or climate change adaptation;
  • Experience in the areas of transition and recovery and/or migration; and
  • Experience throughout the project cycle, including proposal development, project implementation, monitoring, evaluation, and reporting.
    • Demonstrated computer literacy, including Microsoft Office365 (e.g. Word, Excel, Outlook, PowerPoint, etc.) and data analysis;
    • Organizational skills and self-discipline;
    • Proven ability to produce quality work accurately and concisely according to set deadlines;
    • Practical experience of multi-tasking and prioritizing activities; and
    • Ability to work effectively within a team to obtain shared objectives.


Fluency in English, Ukrainian and Russian is required.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:


  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and commited manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies

  • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
  • Empowering others and building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.


Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

This vacancy is open to internal and external candidates.

How to apply:

Interested candidates are invited to submit their applications on IOM Personal History Form ( to by 06 May 2021 at the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.


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