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Procurement Manager, USAID Governance and Local Accountability (HOVERLA) Activity

 1. Project Background:

The purpose of the HOVERLA activity is to facilitate the creation of Ukrainian local governance systems and processes that are more self-reliant, accountable to citizens, inclusive and able to provide services. The Activity has three objectives:

 Objective 1: Ukraine’s system of local self-governance is increasingly institutionalized and effective

Objective 2: More self-reliant subnational governance

Objective 3: Citizens play an increasingly influential role in local governance processes

2.Roles Purpose:

The Procurement Manager ensures integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. The main responsibility for this position is to oversee and manage the procurement cycle, including supervision of the procurement procedure of purchasing goods and services. The Procurement Manager coordinates with programmatic and other operations staff, ensures that all contract actions are compliant with US Federal Acquisition Regulations (FAR) and Agency for International Development Acquisition Regulations (AIDAR), and ensures compliance with Ukrainian laws and DAI policies and procedures. The Procurement Manager supervises the team of procurement officers and reports to the Director of Operations.

 3. Objectives and Duties:

General Acquisition & Procurement Responsibilities:

  • Manage procurement of a wide range of goods, commodities, and services through subcontracts, blanket purchase agreements, and purchase orders.
  • Oversee solicitation of bids and quotes from vendors in adherence with policies & approved requisitions and procurement plans.
  • Conduct price/cost/reasonability analyses.
  • Review requisition documentation, cost estimates, statements of work, etc. against procurement plans and budgets.
  • Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications.
  • Determine source selection methods for complex procurements to ensure compliance.
  • Serve as a non-voting chairperson or witness on evaluation committees in accordance with DAI policies/procedures and thresholds.
  • Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process.
  • Review and analyze budget estimates for allowability, allocability, reasonableness, and consistency; prepare cost evaluation data, and source selection documentation.
  • Through market research efforts, identify and qualify potential suppliers (and products/services). Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies.
  • Work closely with various home office support staff as necessary.

Subcontracts Management:

  • Review, negotiate, modify subcontracts and purchase orders issued by the Activity.
  • Manage subcontracts invoice verification and approval process as required by DAI policies.

 Policies & Procedures:

  • Ensure integrity, fairness, accuracy, and openness in procurement processes.
  • Ensure DAI/USAID and FAR policies, and procedures are followed and enforced.
  • Help project staff become more familiar with and understand DAI procurement policies and procedures.

 Compliance and Audit:

  • Consistent usage of DAI’s operations & procurement systems (TAMIS) in managing procurement processes.
  • Maintain electronic procurement records & files in required DAI’s systems.
  • Train other DAI staff on the use of procurement systems, as necessary.
  • Ensure complete backup documentation for procurements is submitted to project’s Finance Team for payment.
  • Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance.
  • Assist and collaborate in external or internal audits, as necessary.

 Reporting:

  • Develop acquisition plans and present to Senior Management on a regular basis.
  • Monitor and track procurement activities and delivery status of goods/services.

 4.Qualifications:

  • A. Degree in Finance, Business Administration, Management or equivalent. Advanced degree preferred.
  • At least eight years of relevant experience and progressive responsibility in procurement
  • Minimum two years of experience working with USAID funded projects
  • Experience supervising staff
  • Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.)
  • An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
  • Fluency in Russian/Ukrainian and English is required

About DAI

 DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.

 DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work.  DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.

 DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.

Interested candidates should email their CV and Cover Letter to hoverla_recruitment@dai.com indicating the name of the position in the Subject of the email. The deadline for applications is April 26, 2021.

About DAI

 DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.

 DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work.  DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.

 DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.

Контакти

  • hoverla_recruitment@dai.com
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