The Procurement Analyst manages provides solutions to a wide spectrum of complex issues, related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit. The Procurement Analyst supervises the Procurement Associate and the Procurement Assistant. S/he works in close collaboration with the operations, programme and project teams in the CO and with UNDP HQs staff and Government officials to successfully delivery procurement services. Duties and Responsibilities1 Ensures elaboration and implementation of operational strategies, focusing on achievements of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
• CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures SOPs in Procurement, control of the workflows in the Procurement Unit.
• Analysis of requirements and synthesis of proposals for cost saving and reduction strategies.
• Synthesis of proposals and implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
• Implementation of the strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.
• Full accountability of the respective key indicators on the Dashboards.

• Timely and accurate preparation of procurement plans for the office and projects and monitoring of their implementation.
• Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
• Review and certification of submissions to the Contract, Asset and Procurement Committees CAP, RACP and Advisory Committee on Procurement ACP.
• Management of procurement contracts and, upon delegation of responsibility, performing the functions of Manager Level 1 in Atlas for Purchase orders approval.
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Implementation of harmonized procurement services, analysis of requirements and elaboration of proposals on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform.
• Participation in UNDP Oversight and Support Team meetings as applicable.

• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
• Management of the e-procurement system.

• Organization of trainings for the operations/ projects staff on Procurement.
• Organization of the trainings for Government staff on Procurement as required
• Synthesis of lessons learnt and best practices in Procurement.
• Sound contributions to knowledge networks and communities of practice.

Required Skills and Experience

• Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field. Bachelor’s degree with two additional years of relevant work experience is accepted in lieu of Master’s degree.

• 2 years of relevant experience at the national or international level in procurement management. Experience in the usage of computers and office software packages MS Word, Excel, etc. and advance knowledge of web based management systems.

• Fluency in English and Ukrainian

DEADLINE FOR APPLICATIONS 12 April, 2021.

If you wish to apply for this or other positions with UNDP, please visit UNDP in Ukraine website, section Jobs and apply online:

https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=36132&HRS_JO_PST_SEQ=1&hrs_site_id=2

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest.

Applications may only be submitted for specific vacancy.

Qualified women are strongly encouraged to apply.