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Deputy Monitoring Officer (Maternity Leave Position) (м. Київ)

Position              : Deputy Monitoring Officer (Maternity Leave Position)

Line Manager    : Head of Mission

Country Office   : Ukraine

Work Location   : Kyiv

Organisation Background

Founded in 2011, Stichting International NGO Safety Organisation (INSO) registered in The Hague supports the safety of aid workers by operating safety coordination platforms in insecure contexts.

INSO provides registered NGOs with free services including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations and training. 

INSO services help NGOs to support evidence-based humanitarian access decisions.

INSO Ukraine Country Office

INSO has been operational in Ukraine since July 2015 and currently brings together 52 humanitarian organisations operating country-wide, particularly in Eastern Ukraine. INSO Ukraine focuses on providing security- and access-related information in near to real-time and helps raise awareness of the existing risks and mitigation strategies.

We are seeking an experienced individual to join our team as  INSO Deputy Monitoring Officer (DMO) for a maternity leave contract to be based in Kyiv.

Job Summary:

The Deputy Monitoring Officer will combine a strong humanitarian and safety background with experience of a similar country risk context, a clear understanding of and commitment to humanitarian principles, he/she will be skilled in English, written conflict analysis and he/she will be able to interpret and articulate and publish the best information and principled, expert advice to a broad range of humanitarian actors.

Key Responsibilities

(The below-mentioned list of responsibilities is not exhaustive: flexibility is a must and other tasks may be requested to adapt to operational needs, like covering other areas during the leave of a colleague).

  • Close daily monitor developments in the conflict area. Informing INSO team upon the occurrence of an incident or in anticipation of an event.
  • Follow up, collect and validate detailed information on all incidents, especially where an NGO is involved or may be affected.
  • Compile an incident list on daily basis, employing required verification methods.
  • Provide NGOs with credible security information and contextual analysis of the local security situation through written alerts, independents security advisory services, monthly incident lists, and through contributing to monthly analytical reports.

Data Gathering & Reporting 

  • Pro-actively collect information relevant to NGOs safety and security in Ukraine regions: create and maintain a diversified network of stakeholders.
  • Pro-actively collect information relevant to NGOs safety and security. Monitor all major Ukrainian news websites to capture and validate security incidents that will affect NGOs directly or indirectly.
  • Ensure information collected is properly validated to ensure its credibility. 
  • Report this information in high-quality reports to INSO membership. The reports will use a standard format/style as provided by INSO.
  • Proof-read reports, and ensure that reports are of high quality and compliant with INSO standards in terms of content, style and formatting.
  • Ensure the confidentiality of requests and reports. 
  • Report immediately to the line manager any security incident concerning NGOs or important news. 
  • Be on standby and available for any complement of information request by the line manager.  
  • Conduct monthly briefings in Ukraine as required. 
  • Release Flash Reports for Ukraine in case the line manager is not in the country. 
  • Follow up events and prepare statistical reports whenever required.

Direct Support to NGOs 

  • Security assessments 

- As directed, conduct security reviews and assessments 

- Draft high-quality mission/assessment reports. 

  • Provision of oral Briefs and travel advisories to NGOs bilaterally and in group meetings
  • Be available to NGOs to provide expert advice.
  • Response to Security Incidents 

- Be available and reachable 24/7 for NGOs in their area of operation

- Support immediately any INSO member experiencing a security incident: threat analysis, enquiry, support toward local authorities, etc.

Support to the Research & Analysis Unit

  • Participate in the drafting of maps and analysis reports (area briefs, monthly, special Reports).
  • Travel to other parts of Eastern Ukraine to conduct further research work.   

Representation / coordination 

  • Act as the focal point for information sharing between the relevant actors and NGOs.
  • Conduct monthly safety NGO briefings with a presentation in Sloviansk, Sievierodonetsk, Mariupol.
  • Be in communication and on good terms with all relevant stakeholders.

Mandatory Requirements:

  • Fluent in Ukrainian, Russian, and English languages (written and spoken)
  • Ukraine national
  • Proven writing and analytical abilities (sample requested).
  • Demonstrable understanding of humanitarian principles and their application.
  • Self-organisation, ability to work remotely.

Preferred Characteristics: (Not mandatory, but advantageous. Please specify in the cover letter)

  • Experience with NGO security and/or project management
  • Degree in Political Sciences, Journalism, Communication, History, or another relevant field
  • Employment history that reflects experience in both security and civilian fields
  • Demonstrated advanced knowledge of the historical and current social, political, and security contexts within the region.
  • Detailed understanding of INSO mandate and services.
  • Existing (relevant) local information networks and contacts.
  • Information management and GIS skills

Terms & Conditions:

Official employment contract till 31.10.2021 (up to the day of the employee’s actual return to work, who is on maternity leave) with a 3-month probationary period with the possibility of extension (maternity leave covering).

Expected start date 01 June 2021, UAH 58,310 Gross salary.

INSO’s Safeguarding Policy:

INSO is fully committed to safe recruitment, selection and vetting of all potential new staff, trustees and volunteers and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process. As such, the following safe recruitment practices will be applied:

  • All offers of employment will be conditional on receiving at least two satisfactory professional references;
  • INSO will ask candidates about significant gaps in employment history or frequent changes of employer and address;
  • All essential qualifications and relevant professional accreditations and memberships will be verified;
  • The successful candidate will be required to provide valid proof of identity (passport, ID card);
  • All new hires will receive an orientation in INSO’s safeguarding policy and procedures and associated documents (Code of Conduct, Whistleblowing etc.);
  • All new hires will be required to sign and abide by the Code of Conduct as a condition of employment.

How to apply:

Interested persons are requested to send the following to [email protected] and ensure to reference INSO DMO in the subject line of your email. Only shortlisted candidates will be contacted on a rolling basis:

  • Cover Letter specifying how you meet the mandatory requirements, your motivation in (2-page maximum).
  • Up to date CV (5-page maximum).

Please do not send any additional information (certificates, other writing samples, etc.) and keep the total size of your application under 2MB if possible.


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