Within the delegated authority and under the supervision of a Project Manager or his designated mandated representative(s), the UNV Administrative Assistant will:
Perform administrative support functions to facilitate the implementation of the project activities, including personnel matters, attendance records, facilitating missions, office maintenance, reception/registry.
Support to organization of meetings, workshops, roundtables, conferences, forums and other project events in online and offline format through ensuring proper administrative and logistic arrangements, facilitating related procurement and financial processes.
Support to project HR processes, including recruitment, selection, performance appraisal, training, extension, maintenance of personnel files and attendance records.
Support to office maintenance and assets management, procurement of office equipment and supplies.
Ensure routine support, such as processing of correspondence, maintenance and archiving of all supporting records, documents and files from HR, finance, and procurement activities.
Administrative and logistical support to travels of project staff, including arrangements for accommodation, visas, tickets, travel processing in Atlas system etc.
Assist in proper organization, implementation, monitoring and control of procurement and finance processes in full compliance with UNDP rules and regulations.
Support with coordination, planning and reporting, as might be required.
Assist in preparation of annual, semi-annual and ad hoc HR, procurement, financial reports. Follow up on reporting requirements (formats, deadlines…) and procedures, establish the reporting calendar and initiate/prepare the reports in cooperation with other colleagues. Create and maintain spreadsheets and dashboards required for efficient reporting.
Assist in minutes taking upon request.
Support in translation of documents from/to English.
Any other related tasks as may be required or assigned by the supervisor.
Bachelor degree or equivalent
Bachelor’s or Master’s Degree in a relevant area, e.g. economics, marketing, statistics, international development, social sciences, linguistics, philology or other area related to the assignment.
At least 2 years of professional work experience at the national and/or international level in administration, operations, finances and/or project or programme support is required.
Experience working in the UN or other international development organization is an asset.
English(Mandatory), Level - Fluent
Ukrainian(Mandatory), Level - Fluent
Administration and administrative assistance, Other development programme/project experience
Knowledge of the Atlas ERP system and/or UN/UNDP Rules and Procedures is an asset.
: Kyiv (UKR)
Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.