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Admin assistant vacancy in «Medecins Sans Frontieres-Belgium»

Medecins Sans Frontieres (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. We offer assistance to people based on need and irrespective of race, religion, gender or political affiliation. MSF Ukraine is looking for:


Main duties:

  • To take care of and support all internal administrative work;
  • Provide documentation support for residence and work permit issue;
  • Voluntary agreements issue;
  • Expatriates HR administrative/leave files follow up and update;
  • Follow up of open vacancies for International Staff;
  • Travel management from and to Ukraine mission;
  • Preparation of Welcome packs and briefing schedules;
  • Expatriates movements arriving/departing the mission and from/to guesthouses;
  • Legal documents filing;
  • Admin perdiem payment preparation;
  • Housing: Contracts, follow up with finance, inventory of keys, visitors mini food pot;
  • Apartment cleaning material management;
  • Domestic Cleaners supervisor;
  • HR guideline update;
  • Contact list;
  • Organization of functions, meetings, e.g. training, events etc.;
  • Backup of the liaison officer and HR Coordinator in case of absence.


· Desirable administration related diploma.


· Previous working experience required. Desirable with MSF or other NGOs.

· Experience in working with local government institutions.

· Visa/work permit/resident permit issue experience is an advantage.


· Fluent English is essential.


· Desirable computer literacy (word)

· Stress management

· Teamwork

· Flexibility

· Commitment

· Service

Gross monthly salary (before taxation): 24760 UAH.

Type of agreement: Civil law agreement three to six months – Open for extension.

Closing dateFebruary 15, 2021 (due to the urgency of this position the recruitment can be finalized before the closing date of the position).




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