Green Powered Technology is seeking an Finance and Administrative Specialist to provide support for the USAID Architect-Engineer (A/E) design, studies, quality assurance, and oversight services project in Ukraine and Moldova. The objectives of this program are to provide multi-discipline engineering and construction management services in support of infrastructure construction activities implemented in Ukraine and Moldova for different types of facilities. The Finance and Administrative Specialist will be responsible for the management/administration of the Green Powered Technology’s project field office. An ideal candidate will be organized, results driven, detail oriented, and able to execute tasks independently with a high level of accuracy. This position will be located in Kyiv, Ukraine.


Responsibilities:

• Responsible for overall coordination of operational tasks of the project with day-to-day management/administration of project field staff in accordance with the objectives of the country strategy and donor requirements.  
• Work closely with the Chief of Party (COP) and the Green Powered Technology home office staff to manage the project’s financial, operational, and contract systems and processes.
• Oversee project contract terms, pricing, performance, and schedule in coordination with the COP and Green Powered Technology home office staff by providing timely and high-quality process and donor reports.
• Ensure compliance among USAID requirements (i.e., FAR, ADS, FAM), Green Powered Technology organizational policies, and Ukrainian labor laws, while enabling transparency, accountability, and accuracy.
• Analyze and present financial reports in an accurate and timely manner, clearly communicate monthly and annual financial statements, and oversee all financial and project/program accounting.
• Serve as primary point of contact for procurement of supplies, services (including staff hires and consultancy needs), and equipment.
• Prepare contracts, subcontracts, agreements, and purchase orders, and provide subject matter expertise for all phases of contracts management.
• Design and implement field office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Develop and maintain all administrative systems and procedures necessary for the implementation of the project and support of the project’s staff located in the Green Powered Technology office in Kyiv.
• Maintain organized and well documented personnel and financial data, including preparing documentation required to hire consultants, preparing labor agreements and consultant contracts, and securing approval of the COP and other required approvals.
• Oversee the payment approval process to consultants, subcontractors, and vendors.
• Assist with recruitment needs, such as preparing position descriptions, coordinating interviews, conducting reference checks, and reviewing resumes.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in an accounting, business, engineering, legal, or related technical field, with 6 years of progressively responsible donor-funded project experience
• Experienced with having final responsibility for the quality and content of all financial data and reporting and audit coordination for a significant program area
• Prior experience working with USAID-funded programs, preferably in Ukraine and/or Moldova
• Knowledge of Ukrainian laws and policies on finance, procurement, and human resources
• Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software
• A successful track record in setting priorities, using keen analytical, organizational, and problem-solving skills that support and enable sound decision making
• Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
• Fluent in English and Ukrainian and/or Russian, both written and verbal
• Previous experience overseeing a human resource function (preferred)
• Ukrainian nationals encouraged to apply

 We thank all applicants for their interest; however only those selected for an interview will be contacted. Applications will be evaluated on a rolling basis but interested parties are encouraged to apply as soon as possible. Finalists will be contacted. No telephone inquiries, please.

Green Powered Technology, LLC. is an equal opportunity employer. It Is our policy to provide equal employment to all qualified persons without discrimination on the basis of race, color, gender, religion, age, marital status, national origin, disability, veteran status, or any other status protected under state and federal law. Employment may be contingent upon a successful completion of a background check and/or security clearance. 
 

This is a regular full time position. Plese see your CV to [email protected]  and  copy to [email protected]