Medecins Sans Frontieres (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. We offer assistance to people based on need and irrespective of race, religion, gender or political affiliation. MSF Ukraine is looking for:

LIAISON OFFICER (Kyiv)

Main duties:

• To take care of and support external administrative work and assist the coordination team in obtaining working/travel permits, as well as all official visitors to the mission, according to local and international laws and MSF procedures, in order to ensure the smooth running of MSF activities.
• To take care of reception and receiving all MSF staff and visitors, as well as respond to emails and telephones from the authorities.
• Together with the HRCo, ensure that all MSF staff has applied and obtained on time any visa, stay, travel or working permits in the mission country according to needs, and keep information on legal, administrative procedures and any updates.
• Maintain the support travel service in HQ informed through the HRCo about ongoing processes, specific situations or changes in the procedures related to visas, working permits, etc.
• Know and update daily all the movements for coordination and projects
• Establish and maintain professional contacts with relevant immigration authorities, depending on the context and the needs of the mission.
• Arrange meetings related to administrative issues for the HRCO as well as attend them (if required)
• Keep a complete and updated detailed list of all useful contacts in the Country/Mission with names, telephones, addresses and other relevant details.
• Ensure that no illegal money is paid to any authorities or any individual, promoting and sharing MSF principles and values at all levels.
• Keep all documentation and files updated, properly filed and easily accessible for the internal users.

Requirements:

Education:

· Secondary education essential. Administration or communication related studies desirable.

Experience:

· Essential previous experience of at least one year in related relevant positions, in MSF or other NGOs.

Languages:

· Ukrainian, English and Russian essential.

Knowledge:

· Essential computer literacy (word, excel and internet).

Type of contract: Civil law agreement for three months, extendable with fixed term labor agreement.

Gross monthly salary (before taxation): 21343 UAH.

Closing date: November 15, 2020 (due to the urgency of this position the recruitment can be finalized before the closing date of the position).