East Europe Foundation (https://eef.org.ua), a Kyiv-based international charitable organization, seeks candidates for the Grants and Contracts Specialist position. The Grants & Contracts Specialist supports the administration of EEF’s grants portfolio as well as short- and long-term contracts under EEF’s programs. Reports to the Senior Finance and Grants Manager.
Assist the Senior Finance and Grants Manager in the administration of EEF’s grants portfolio;
Maintain an orderly and complete filing system for all grant and contract files;
Maintain a grant and contract database;
Coordinate with the Finance Managers in preparing monthly/quarterly instalment projections;
Prepare payment requests under the grant agreements;
Prepare grant and contract reports for EEF and donors, as requested.
Provide and/or assist in the administration of EEF grants portfolio: conduct pre-award due diligence, budget assessment, prepare the grant agreements, perform reports review, process grants payments and complete the close-out procedures;
In coordination with Program staff, analyze grant narrative and financial reports to ensure compliance with EEF grantmaking policies and donor requirements;
Participate in negotiations with grantees, consult and advise on financial reporting and grant management issues;
Prepare grants payments and enter the information about grant expenses into EEF’s Accounting system;
Participate in site-visits to grantees to evaluate the project progress and financial
Draft, review and edit the program-related contracts in coordination with EEF’s Program staff;
Provide risk management assessment concerning contractual issues;
Coordinate contract agreements, ensure implementation in line with the agreed schedule, review financial reports where needed.
Bachelor’s degree in accounting, business management, law, economics, or a related field required, Master’s degree preferred;
Minimum 2 years of relevant experience in grants and contract administration;
Proven experience in drafting and negotiating complex contracts/agreements;
Familiarity with USAID contracts and grants management policies and procedures is desirable, but experience with other donor-funded projects will be accepted;
Attention to detail and excellent organizational skills required;
Demonstrated proficiency with the MS 365 suite of applications, including Excel, a must;
Ability to work independently, multi-task, prioritize and cope with competing demands under tight deadlines;
Strong interpersonal skills and ability to establish and maintain effective working relations with colleagues, vendors and partners;
Ukrainian and English writing and spoken proficiency required.
Deadline for submitting the resumes and cover letter: September 21, 2020.
Send CV to email@example.com. State job title in the subject line of the email. No phone inquiries, please. For more information about East Europe Foundation, please see www.eef.org.ua.