Stakeholder Management:

●        Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders

●        Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products

●        Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)

●        Manage the information flows between the Project Board/OC Director and the project

Delivery and Performance:

●        Develop and maintain packages’ plans

●        Implement approved packages’ plans (including the establishment of milestones) within tolerances set by the project board

●        Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.

●        Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary

●        Liaise with any external suppliers or account managers

●        Advise the Programme Manager of any deviations from the plan

●        Identify and manage risks so that maximum benefit to client and stakeholders is achieved

●        Manage and review product quality and ensure products are accepted

●        Monitor and evaluate performance of service providers

●        Identify and report potential business opportunities for UNOPS to supervisor

●        Identify and report threats to UNOPS internal business case to supervisor

Procedures:

●        Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)

●        Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions

●        Prepare the following reports:

                      i.        Highlight Reports

                     ii.        End Stage Reports

                   iii.        Operational Closure Checklist

                   iv.        End Project Report

                     v.        Handover Report

●        Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.

●        Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).

●        Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

●        Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

●        Understand the unique structures of the UN and budget appropriately for personnel

●        Manage and remain accountable for expenditures against the budget (based on accurate financial reports)

●        Where the Project Lead has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

Knowledge Management:

●        Participate in the relevant Communities of Practice

●        Actively interact PM community to share case studies, lessons learned and best practice on the Knowledge System.

●        Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

●        Complete lessons learned as per reporting format

●        Incorporate lessons learned from others as per planning format

Personnel Management:

●        Lead and motivate the work package team

●        Ensure that behavioural expectations of team members are established

●        Ensure that performance reviews are conducted

●        Identify outstanding staff and bring them to the attention of the Programme Manager

●        Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)

●        Select, recruit and train team as required by project plans

●        Perform the Team Manager role, unless appointed to another person(s)

●        Perform Project Support role, unless appointed to another person or corporate/programme function

●        Ensure safety and security for all personnel and comply with UNDSS standards

Core Values and Principles:

●        Understand and respect UNOPS sustainability principles

                      I.        Look for ways to embed UNOPS sustainability principles in day to day project management

                     II.        Seek opportunities to champion gender equality at work place

                   III.        Champion and communicate project’s sustainability aspects with key stakeholders

●        Understand and Respect National ownership and capacity

                      i.        Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans

                     ii.        Seek opportunities to recruit qualified local staff

                   iii.        Look for ways to build capacity of local counterparts

●        Partnerships and Coordination Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system

                      i.        Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organizations or other relevant partners)

●        Accountability for results  and the use of resources

                      i.        The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue with  a supervisor

●        Excellence

                      i.        Contribute to innovation and the adaptation of best practice standards of sustainability and quality.

• With master’s degree a minimum of five years or with bachelor’s degree a minimum of seven years of relevant and progressive professional experience, specifically in the field of Project Management and Implementation, Operations Management with focus on development, coordination, monitoring, and reporting is required.
• Demonstrated understanding of the functioning of the state institutions and the rule of law sector in Ukraine would be an advantage.
• Experience and demonstrated knowledge of the UN rules and procedures in Procurement, Finance, HR Management, and administrative rules and regulations would be an advantage.

• Oral and written fluency in English, Ukrainian and Russian is required.