«Лікарі без кордонів-Бельгія» шукає Secretary.

Medecins Sans Frontieres (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. We offer assistance to people based on need and irrespective of race, religion, gender or political affiliation. MSF Ukraine is looking for:

SECRETARY (Kyiv)

Main duties:

• Write and/or check official letters, reports and other documents related to the Mission.

• Arrange and confirm appointments, keep a diary of absences, meetings and holidays up to date.

• Maintain a call register (incoming and outgoing) informing the individuals about the calls received during his/her absence.

• Take and prepare minutes of meetings.

• Manage all incoming /outgoing mail/packages/faxes, ensuring a proper registration and delivery to internal or external recipients.

• Monitor the person in charge of the mail and check the receipts, as well as the courier company and perform billing for services rendered.

• Manage office stationary supply and place orders on time to avoid running out of stock.

• Supervise the printing of copies and binding of documents.

• Welcome guests and visitors, ensuring that the reception area is in good, clean condition.

• Inform supervisors in the case of any incident / problem.

• Help to organize internal and external events (meetings, presentations, etc.) in sending invitations, ordering the catering, arranging accommodation, etc.

• Organize business trips of Employees—book travel tickets and hotels.

• Keep updated travel board with movement’s arrangement.

Requirements:

Education:

• Secondary education and secretarial related studies.

Experience:

• Desirable working experience of two years in similar jobs.

Languages:

• Intermediate in English (oral and written).

Knowledge:

• Essential computer literacy (word, excel and internet).

Type of contract: Civil law agreement for three months (possible to extend).

Gross monthly salary (before taxation): 16073 UAH.

Closing date: March 9, 2020 (due to the urgency of this position the recruitment can be finalized before the closing date of the position).