Управління ООН з обслуговування проектів (UNOPS) оголошує конкурс на вакансію Спеціаліста з електронних систем управління кадрами (консультант).

Specialist on e-HR Solution (Retainer)/ Спеціаліст з електронних систем управління кадрами (консультант)

Job categories Human Resources

Vacancy code VA/2020/B5116/19101

Department/office ECR, UACO, Ukraine

Duty station Kyiv, Ukraine

Contract type Local ICA Specialist

Contract level LICA Specialist-10

Duration up to 100 working days within 12 months' period

Application period 08-Jan-2020 to 21-Jan-2020

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

  Background Information - Job-specific

In response to the request of the Government of Ukraine, UNOPS opened an office in Ukraine in 2017, which provides a broad spectrum of services to the Government and the people of Ukraine. Currently, the office is classified as an Operations Centre, with a portfolio of projects exceeding USD 100 million, in the areas of rule of law, environment, energy efficiency, crisis recovery, good governance, human resources management, procurement, and logistics.

The European Union funded Project ‘Support for Rule of Law Reforms in the Areas of Police, Public Prosecution and Good Governance’ (hereinafter - Project) has the overall objective of supporting the strengthening of policing, prosecution and civilian governance in Ukraine and to align them with the best European and International practices. On matters of substance, the project relies on the EU Advisory Mission (EUAM) to Ukraine.

The Project supports the creation of an efficient law-enforcement system respectful of human rights through the provision of necessary support to the Ministry of Internal Affairs, the National Police of Ukraine, the State Bureau of Investigations, the Office of Prosecutor General (OPG), Qualification and Disciplinary Commission of Prosecutors.

The current assignment relates to the scope of the Project’s support measures for the OPG. Following the adoption of legislative amendments in September 2019, the OPG identified the key directions of the reform of the prosecutorial service which include structural changes and improvement of business processes, introduction of a modern human resources management system, with merit-based performance evaluation, creation of an electronic criminal case management system, introduction of new standards and work procedures for prosecutors and development of legislative innovations to increase the efficiency of investigation, prosecution and court review. In order to facilitate the implementation of HR-related improvements PRAVO Police, upon the request of the OPG, will recruit a Consultant to deliver advisory support within the scope outlined below. 

 Purpose and Scope of Assignment

The Consultant will work under the overall supervision of the Programme Manager, while agreeing and closely coordinating assignments with the authorized representatives of the OPG. She/he will have access to the facilities of the OPG.

The Consultant will ensure that the services delivered to the OPG are in line with relevant national policies and standards within Ukraine and best EU and international practices. The Consultant’s areas of support can be divided into two major sections:

1) Specialist support on the creation and implementation of the comprehensive eHR solution inclusive of e-Learning system and modules which automate other elements of HR (e.g., performance evaluation, workload management) for the OPG:

- Conducting a needs assessment and formulating the functional requirements for e-HR and e-Learning system

- Analysis of available similar solutions which are used by other national agencies and proposals on feasibility for their full or partial adoption at the OPG

- Development of specifications to procure a commercial service – e-HR solution in the case where the state- owned solutions are not considered suitable.

- Liaising with the National Prosecution Academy of Ukraine (or the Training Centers for Prosecutors) on the parameters for the e-Learning platform and their full integration into the eHR system

- Planning and supporting the delivery (by the external contractor-developer of the identified solution) of training courses to implement new eHR and e-Learning system

- Assisting the OPG with coordinating communication with the company responsible for implementation of the eHR system and initial training on the use of the system for the identified group of prosecutors

The Consultant will deliver these tasks in close coordination with the working group to be established by the OPG.

2) Thematic contribution to capacity development (both human and institutional) of the prosecution offices, through:

- Contributing to a thorough analysis of HR-related business processes within the OPG, regional and local prosecutor offices;

- Advising on internal procedures which may increase the effectiveness of HR processes at the OPG;

- Engaging with OPG personnel who are developing policy guidelines and standard operating procedures and contributing to their work;

- Cooperation with other units and partners dealing with the implementation of other support measures for the OPG which may be relevant for the assignment (e.g., development of a matrix of competencies, development of a Performance Evaluation System for prosecutors, the launch of a new Training Centre for prosecutors and new approaches to the professional development of prosecution service personnel);

For this the Consultant will be expected to:

- Co-locate and work closely with professionals within the OPG, especially the Human Resources and Reforms Department;

- Participate in internal strategic and brainstorming sessions, provide professional input through advice, development of specific products and analytical support (e.g., comparative analysis with other practices);

- Provide advice on building the capacity of the Human Resources and Reforms Department;

- Engage with the EU Delegation in Ukraine and other donors and their projects in order to ensure implementation of effective joint and complementary efforts in human and institutional capacity development.

 Monitoring and Project Control

The Consultant’s performance will be assessed by PRAVO Police’ Programme Manager based on monthly reports submitted by the Consultant for each month of engagement.

The Consultant will be responsible for providing the following deliverables:

1. The analysis of OPG (including regional offices) HR-related business processes and recommendations for the automation of HRM processes are provided for review by decision-makers at the OPG.    

2. Draft technical specifications for the eHR cleared by the OPG;

3. The contract of the developer is managed effectively and in line with the indicative and agreed timelines. PRAVO Police is informed about issues and possible delays in a timely manner.

Impact of Results

The outputs delivered by the Consultant will essentially contribute to the implementation, by the Project, of the ongoing Support Package ‘Prosecution’ whose Recipient is the OPG. The outputs are aligned to the most urgent needs of the OPG and its reform processes.

As a result of this assignment, the HR processes will be enhanced in line with the best EU practices and international standards; good examples from similar institutions in Ukraine will be seen to have been followed; a modern eHR solution is ready to be launched nationwide.

Eventually, the delivery of the full scope of the planned activities will contribute to the increased professionalism and efficiency of the prosecution service in Ukraine, as well as improving public trust in the institution. 

 Education

·       Master’s degree in Human Resources management, Business Administration, social or behavioural sciences, or IT qualification relevant for the assignment. A first level university degree (bachelors) combined with two additional years of relevant experience may be considered in lieu of the master’s degree.

 Experience

·       Minimum of five (5) years with master’s degree or seven (7) years with bachelors degree of demonstrated experience in improving human resources business processes within a large organization, including coordination of HR-focused IT systems which increase the efficiency and effectiveness of personnel management;

·       Demonstrated knowledge, skills and experience of similar assignments in the sphere of law enforcement reform is a strong asset;

·       Proven track record of being able to work under high pressure in a fast and changing environment, and to meet tight deadlines;

·       Excellent written and verbal communication skills with all levels of seniority, both internally and externally.

 Languages

·       Fluency in written and spoken English and Ukrainian is required.

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