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Project Coordinator and Executive Assistant

Project Coordinator and Executive Assistant for Lifeline Ukraine project.

Key Functions of this Role

  • Keep oversight of programme(s) objectives and work with all internal stakeholders to ensure that activities are implemented on budget and on schedule
  • Oversee the running of Lifeline Ukraine, including HR, legal, and administrative issues
  • Assist the director with the promotion of the hotline, engaging external stakeholders and fundraising
  • Compile monthly and quarterly reporting for partners, donors, and stakeholders.

Tasks and responsibilities

Programme planning, management and coordination

  • Support the development of budgets and activity plans
  • Coordinate activities under the programme at all phases of the cycle
  • Ensure monitoring and timely reporting to donors and other partners
  • Ensure that all programme risks are identified, analysed and managed in accordance with the risk management strategy
  • Facilitate the updating and improvement of project management procedures together with other programme and project staff
  • Participate in coordination meetings with external stakeholders and donors
  • Ensure compliance with organisational policies and donor requirements
  • Ensure that all project teams keep the project documentation up to date, approving changes to projects in line with the mission mandate and mission procedures.
  • Ensure project documentation is maintained properly.

Lifeline Ukraine hotline

  • Oversee the running of the call centre, including coordinating the work of shift managers
  • Identify opportunities for further development of the hotline, including staff training and education

Skills and Qualifications


  • Master’s degree in public relations, social work or business administration, or related field
  • Experience from another NGO/development work
  • Project management experience and education
  • Exceptional time management, facilitation, and organisational skills
  • Proposal and report-writing skills
  • Fluency in English

Please send your CV, in English, to


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