SUMMARY OF DUTIES AND RESPONSIBILITIES (includes but not limited to):
Administrative and logistical support, including:
Travel management, assisting with reservations and bookings, providing arrangements related to vehicle transportation, ensuring effective communication and information flow related to travels, including international travels.
Administrative support to working meetings, workshops, trainings, study trips, events, including taking minutes of meetings.
Translation and interpretation (of documents, correspondence, during meetings).
Support to finance related tasks:
Monthly accounting and financial reporting.
Find necessary suppliers, vendors, and other services and ensuring smooth communication and timely task delivery.
Process payments to suppliers, vendors, other services; coordinate with all necessary vendors and service providers.
Ensure effective and efficient functioning of the office, including:
Management of office stationery and other office assets. Maintenance of the filing system and paper workflow.
Tasks related to ongoing project activities:
Monitoring and evaluation of the project activities.
Providing inputs to annual donor reports, annual plans, other documents.
Track and report project status updates to project colleagues.
Facilitate communication between all parties when needed.
Ensure compliance with necessary specifications, rules and regulations.
When requested, participate in donor coordination meetings, coordination meetings, steering committee meeting.
When requested, participate in relevant events to network and inform about the project.
Required skills and competencies:
Education: MA in administration, management, media or in related spheres. Experience: minimum 2 years of professional experience in media sphere.
Skills: proven skills of budgeting, accounting, filing, database management; good communication skills; strong organizational skills; good time-management; team work.