Vacancy announcement for a position of Project Assistant

Для тих, кому цікава тема медіа реформи Суспільного, діджитал трансформації у медіа та загалом тематика мовників інших країн, зокрема Швеції (за підтримки Sida, у співпраці зі Шведським Радіо). 

Vacancy deadline: Sunday, 11-08-2019

Work place: Kyiv with frequent travels in Ukraine and to Sweden

Languages: English, Ukrainian

Contract duration: 1 year with a possibility of extension, full time Start date: end of August

Background information

With financial assistance from Sida/Embassy of Sweden in Kyiv, Swedish Media Development Office (SR MDO) and UA: PBC cooperate to strengthen UA: PBC in digital transformation. The project life span is from 2018 to 2021. During this period, the cooperation project team plans to realize potential of UA: PBC of becoming a nationwide public broadcaster with wide coverage and with high level of trust from the society.

During 2018-19, the project team has been developing and testing new efficient digital workflow in UA: Rivne, pilot branch. In 2019, the project has started cooperation with UA: Lviv, UA: Karpaty, and UA: Kharkiv. From 2020 an on, the developed model of digital workflow with be scaled up to other regional branches.

The project is being implemented using Agile management approach. Staff and company’s management are involved equally into the project implementation process, and work together with Swedish colleagues on peer-to-peer basis.

Project is implemented by the team of managers: project manager and project assistant counterparts - in Kyiv, located at UA: PBC head office; and project manager and project architect - located in Stockholm, at SR MDO office.

Your profile: you are interested in ongoing media reform in Ukraine, you are passionate about digital transformation in media sphere, you would like to be a part of growing independent Public Media in Ukraine, you are willing to travel, and believe that changes come from a grass root level, then you are welcome to our team of a project Support to regionalisation of Public Service media in Ukraine. The Project assistant’s work is with an administrative and operational focus. At the same time, the project offers opportunities to grow skills and build knowledge related to media and digital transformation.

 

SUMMARY OF DUTIES AND RESPONSIBILITIES (includes but not limited to):

Administrative and logistical support, including:

Travel management, assisting with reservations and bookings, providing arrangements related to vehicle transportation, ensuring effective communication and information flow related to travels, including international travels.

Administrative support to working meetings, workshops, trainings, study trips, events, including taking minutes of meetings.

Translation and interpretation (of documents, correspondence, during meetings).

Support to finance related tasks:

Monthly accounting and financial reporting.

Find necessary suppliers, vendors, and other services and ensuring smooth communication and timely task delivery.

Process payments to suppliers, vendors, other services; coordinate with all necessary vendors and service providers.

Ensure effective and efficient functioning of the office, including:

Management of office stationery and other office assets. Maintenance of the filing system and paper workflow.

Tasks related to ongoing project activities:

Monitoring and evaluation of the project activities.

Providing inputs to annual donor reports, annual plans, other documents.

Track and report project status updates to project colleagues.

Facilitate communication between all parties when needed.

Ensure compliance with necessary specifications, rules and regulations.

When requested, participate in donor coordination meetings, coordination meetings, steering committee meeting.

When requested, participate in relevant events to network and inform about the project.

Required skills and competencies:

Education: MA in administration, management, media or in related spheres. Experience: minimum 2 years of professional experience in media sphere.

Skills: proven skills of budgeting, accounting, filing, database management; good communication skills; strong organizational skills; good time-management; team work.

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Desirable competences: familiar with Agile management (the project is being implemented based on Agile method); familiarity with change management would be an asset.

Language requirements: must be fluent in oral and written English (all project communication and documentation is kept in English).

A person is able to to travel frequently in Ukraine and abroad.

Personal characteristics:

Problem solving and result oriented mindset.
Ability to prioritize and find solutions quickly.
Ability to effectively collaborate with and manage different stakeholders. Ability to work under pressure and deliver in short timeframes. Resilience and good sense of humor.

Other

A project’s assistant will be employed as private entrepreneur

Please, send your CV (1 page max) and brief motivation statement (up to 1 paragraph) to:

digital.suspilne@gmail.com

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Контакти

  • +380 99 30 33 759
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