UN Volunteer: Administrative/Logistics Clerk for UN Women

UN Volunteers Programme is seeking for qualified and motivated candidates to serve for UN Women on a position of Administrative/Logistics Clerk.

Please apply via this link: https://www.unv.org/special-calls/administrativelogistics-clerk

Assignment Title - Administrative/Logistics Clerk

Organizational Context & Project Description: UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. In Ukraine UN Women works with the government, parliament and civil society in advancing gender equality through implementation of the national and international commitments on gender equality and women’s human rights. UN Women Ukraine implements interventions towards the realization of following strategic goals: elimination of violence against women and girls; implementation of women, peace and security agenda and gender responsive governance. UN Women works closely with the UN Country Team in integration of women’s rights and gender equality in all spheres of UN work.

Task description: The national UN Volunteer will undertake the following tasks:

Support implementation of operational strategies by:

· Full compliance of administrative activities with UN/UN Women rules, regulations, policies and strategies;

· Provision of inputs to the project’s administrative business processes mapping and implementation of the internal standard operating procedures (SOPs);

· Provision of inputs to the preparation and implementation of administrative team results-oriented work plans.

Ensure effective provision of administrative and logistical support by:

· Ensuring that travel arrangements and authorizations, passport and visa requests and extensions, flight bookings and all other matters related to travel of international and national staff are properly and timely authorized and processed;

· Providing administrative and logistical support in preparation of missions, conferences, workshops;

· Providing inputs for preparation of budget, provision of information for audit; · Assisting in organization of shipments, mailing of documents for UN Women;

· Participation in data collection, analysis and maintenance of projects related database and files; maintaining accurate electronic and paper filing, information and records systems ensuring safekeeping of confidential materials;

· Participation in project activities (meetings, round tables, conferences, other public activities) preparation, implementation and follow up, taking meeting minutes;

· Support Buyer in preparation of Purchase Orders (POs) by submitting full set of necessary supporting documents. Ensure provision of basic administrative support services to the project:

· Preparation of routine draft correspondence and reports; · Extract, input, copy, scan and file data from various sources, · Selection of suppliers for basic goods and services by collecting quotations;

· Collect background information documents, as necessary; · Communication with partners on technical issues of cooperation;

· Maintenance of records on project assets management and preparation of required reports;

· Maintenance of project contract management.

Provide support to knowledge building and knowledge sharing through:

· Participation in the training for office staff.

· Contributions to knowledge networks and communities of practice.

Required Degree Level: Master degree or equivalent

Education - Additional Comments · University Degree in public administration, finance, management or similar field is a requirement.

Experience Remark:

· Minimum 2 years of relevant experience in administrative support.

· Experience in the usage of computers and office software packages (MS Word, Excel, etc.).

· Experience in handling web-based management systems would be a strong asset.

Deadline for applications: 23 July 2019

Please apply via this link: https://www.unv.org/special-calls/administrativelogistics-clerk


  • https://www.unv.org/special-calls/administrativelogistics-clerk
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