UNFPA Україна відкрила вакансію в офісі у Києві на національний пост - асистенка чи асистент програм Фонду ООН у галузі народонаселення. 

Більше можливостей для працевлаштування у розділі «Вакансії».

Post type: Fixed-term appointment

Closing date: 22 July 2019 (5 pm Kyiv time)

Duty station: Kyiv, Ukraine

Duration: one year renewable (*)

[*] No expectancy of renewal in accordance with UN Staff Regulation 4.

Organizational Setting

The Programme Assistant position is located in UNFPA Ukraine Country Office. Under the direct guidance and supervision of Progamme Analysts, the Programme Assistant assists in implementation of UNFPA Country Programme in Ukraine. The Programme Assistant is a part of a team, which provides integrated programme and operational support within a systems strengthening approach fundamental to UNFPA’s overall strategy. The Programme Assistant works in close collaboration with the Programme and Project staff to exchange information and ensure consistent service delivery

The Programme Assistant provides programme, administrative and financial support to the programme and operations team in implementation of country programme. The Programme Assistant applies established systems and procedures in implementation of the Country Programme; he/she assists in the creation of substantive knowledge by compiling, synthesizing and analyzing information relevant to substantive issues. S/he is instrumental in facilitating programme/project implementation using and developing appropriate mechanisms and systems and ensuring compliance with established procedures.

Main Tasks & Responsibilities

Provides significant input into arranging programme activities, including supporting programme officers in preparation of budget, arranging venues, materials, helping in preparation of the presentations.

Contributes to the preparation of programme and financial reports and follow up actions by collecting information, preparing tables, drafting selected sections of the report etc.

Assists in developing tools and mechanisms for effective and efficient implementation of programme and project budgets.

Assist to CO programme by providing information for controlling allotments, monitoring expenditures and preparing budget revisions.

Assists with programme related procurement of services/goods and ensures that procurement is in accordance with UNFPA Procurement Procedures: collects supporting documents; obtains price quotations and prepares comparative tables;; obtains Receipt and Inspection Reports and acceptance reports from national counterpartsCompiles relevant background materials and prepares briefs and summaries if requested. Maintains database of public information contacts and potential donors.

Arranges programme meetings, including organizing the venue, preparing draft minutes of programme meetings, communicating draft minutes to the participants and receiving feedback. Ensures quality and completeness of filing of programme documents.

Assists in the archiving, filing, and maintenance of up to date electronic mailing lists on programme and technical matters.

Undertakes all logistical, administrative and financial arrangements required for the successful planning and delivery of technical workshops, inter-agency meetings, panel discussions, roundtables, missions, and other events organized by the output managers in close collaboration with the operations team.  This may include liaising with event management companies and caterers supporting the procurement process for these and related services.

Provides logistical support to programme events by gathering and compiling data and information for the preparation of events documents, speeches and position papers.

Supports the CO in operationalization of RBM tools and monitors their utilization by IPs. Assists IPs in preparation of FACE forms.

Performs assigned tasks within Global Programming System for UNFPA project management and assists in the implementation of HACT assurance activities (spot check, audit, micro-assessment, etc.)

Raising requisitions in ATLAS with input from designated clients.

Translates and drafts letters and other programme documents as well as provides oral translation as may be assigned by country office management;

Acts as a back-up on selected functions for the G5 Admin Assistant during her/his absence

Qualifications and Experience

Education: 

Completed secondary level education required. First level university degree desirable.

Knowledge and Experience:

5 years of previous relevant experience in administration or project/programme management;

Some research experience desirable;

Some knowledge of gender and youth development desirable;

Previous experience in the UN or other international organization is an asset;

Strong interpersonal and organizational skills;

Computer literacy - Word, Excel, PowerPoint, etc.

Knowledge of Atlas/PeopleSoft or other ERP system is an asset;

Good writing and communication skills.

Languages: Fluency in English, Ukrainian and Russian is required.

Required Competencies

Values:

Exemplifying integrity

Demonstrating commitment to UNFPA and the UN system

Embracing cultural diversity

Embracing change

Core Competencies:

Achieving results

Being accountable

Developing and applying professional expertise/ business acumen

Thinking analytically and strategically

Working in teams/ managing ourselves and our relationships

Communicating for impact

Functional Skill Set:

Providing logistical support

Managing data

Managing documents, correspondence and reports

Managing information and work flow

Planning, organizing and multitasking

UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities

Disclaimer

WARNING TO APPLICANTS: UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cf

Notice to applicants: In accordance with the rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, are required to renounce such status upon their appointment.  Exceptions to this rule are very limited and can be made only for: (a) stateless persons; (b) newly appointed staff members who have applied for citizenship by naturalization, when such citizenship will be granted imminently; (c) acting staff members in the General Service and related categories with permanent residency status, on promotion to the Professional category; (d) staff members appointed under a temporary appointment. Please understand that UNFPA is not in a position to provide advice on or assistance in applying for any citizenship.

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