Duties and Responsibilities

Summary of Functions:

1.Provide support to OCHA Office in Luhansk in preparedness and emergency response:

Preparedness:

• Support a constant information flow between the relevant authorities and OCHA Office in Luhansk on conflict/disaster related information;
• Support coordination of humanitarian assistance by national and international partners;
• Provide support to NGOs, the UN and national and local authorities in strengthening their disaster response capacity by:

• Support mapping of emergency response preparedness capacities;
• Support inter-agency information management platform for emergency response preparedness;
• Support development of common operational data for preparedness and response;

• Monitor early warning indicators and assist in preparation qualitative/quantitative reports;
• Support preparation and update of situation reports following any new development and emergency situations;
• Support collecting of standardized and qualitative information from individual agency by cluster approach;
• Coordinate training needs identification of staff members;
• Support circulation of relevant early warning information amongst NGOs and UN partners.

Emergency Response:

• Support the dissemination of relevant information to the in-country Humanitarian partners and authorities, as appropriate;
• Ensure support for all other administrative and substantive processes required for successful fulfilment of OCHA mandate in Ukraine.

2. Supports building efficient strategic partnerships and advocacy effort with all relevant stakeholders   by:

• Identifying and developing opportunities for successful networking and partnership building with the national and regional authorities, NGOs/lNGOs on the ground;
• Raising awareness among NGOs, the UN, national and local authorities in the matters related to advocacy and strengthening their emergency response capacity;
• Support in establishing partnerships with other humanitarian agencies in the assigned region;
• Assist in strengthening of the local level networks to gather information from the field, including from local communities and partners;
• Ensure assistance for all other operational processes required for successful fulfilment of UNOCHA mandate in Ukraine.

3. Administrative/field support functions focusing on achievement of the following results:

• Preparation of reports in accurate and timely manner;
• Ensure supervision of travel services and provision of support to personnel during field missions;
• Supervision of staff travel and vehicle fleet management, including managing vehicle registration coordination;
• Collection of data and other information relevant to OCHA and report to the supervisor accordingly;
• Gather and process information on humanitarian needs and responses;
• In coordination with humanitarian partners, assist in provision of assistance in the areas of information and coordination management;
• Keep regular contacts with local authorities, humanitarian partners as requested by supervisor;
• Support interoperability and data exchange within UN agencies and NGOs;
• Perform any other duties as assigned by the Supervisor.

4. Supports facilitation of knowledge building and knowledge sharing through:

• Identification, documenting and drafting of best practices and lessons learned;
• Briefing/debriefing of staff members on issues relating to area of work;
• Sound contributions to knowledge networks and communities of practice.

Impact of Results:

The key results have an impact on the success of preparedness and emergency response of the humanitarian community in Ukraine within specific areas of coordination and information sharing. In particular, the key results have an impact on the design, operation and programming of joint inter-agency preparedness and emergency response activities, establishing strategic partnerships and advocacy effort with relevant stakeholders.

Competencies

Functional Competencies:             

Professionalism:

Ability to perform a broad range of administrative functions. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations.  Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication:

Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability:

Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Core Competencies:

• Demonstrating/safeguarding ethics and integrity;
• Demonstrating corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Learning and sharing knowledge and encourage the learning of others;
• Promoting learning and knowledge management/sharing is the responsibility of each staff member;
• Informed and transparent decision making.