The Humanitarian Adviser (HA) works under the overall supervision of the Head of OCHA Office in Ukraine. This position provides the essential interface between the UN system, members of the NGO community, local and national disaster management authorities.

Duties and Responsibilities

Summary of Key Functions:

• Provide support to OCHA Office in Ukraine in preparedness and emergency response;
• Provide support to the extended Humanitarian Country Team (HCT) and humanitarian community in strengthening its disaster response capacity;
• Provide Administrative support to OCHA Ukraine Front Office.

Key Responsibilities in areas of Preparedness and Emergency Response

Preparedness

• Ensure a constant information flow between the relevant authorities and OCHA Office in Ukraine on conflict/disaster related information; 
• Ensure a constant information flow between different parts of the OCHA Office, including linking the capital and the field operations; 
• Support coordination of humanitarian assistance by national and international partners;
• Prepare qualitative/quantitative reports and situation reports following any new development and emergency;
• Support a gender responsive operation - by providing technical advice on gender related issues, and developing and strengthening humanitarian community capacity in gender mainstreaming;
• Facilitation of the Prevention of Sexual Exploitation and Abuse (PSEA) work within OCHA as well as ensuring the PSEA Task Force is operational and ensuring OCHA staff awareness of the SEA pertinent issues on the country level. 

Emergency Response

• Participate in the development of strategies for addressing humanitarian needs, such as Flash Appeals and other humanitarian strategy documents, as appropriate;
• Support the dissemination of relevant information to the in-country Humanitarian partners and authorities, as appropriate;
• Ensure support for all other administrative and substantive processes required for successful fulfilment of OCHA mandate in Ukraine; 
• Organization and support of missions of Humanitarian Coordinator and OCHA Head of Office/Deputy Head of Office as well as HQ field missions;
• Facilitation of meetings for the Head of Office and Humanitarian Country Team, preparing background documents, briefing packs, taking notes, following-up and keeping track of the tasks to be performed;
• Perform any other duties as assigned by the supervisor.

Impact of Results

The key results have an impact on the success of preparedness and emergency response of the humanitarian community in Ukraine within specific areas of coordination and information sharing. In particular, the key results have an impact on the design, operation and programming of joint inter-agency preparedness and emergency response activities. 

Competencies

Functional Competencies:   

Building Strategic Partnerships. Level 1.2:  Maintaining a network of contacts.

• Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches. Level 1.2: Enhancing processes or products.

• Generates new ideas and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies/best practices/new approaches

Job Knowledge/Technical Expertise. Level 1.2: Fundamental knowledge of own discipline.

• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks 
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Global Leadership and Advocacy for HCT’s Goals. Level 1.2: Preparing information for global advocacy.

• Identifies and communicates relevant information for advocacy for HCT’s goals for a variety of audiences
• Identifies and takes advantage of opportunities for advocating for HCT’s mandate

Client Orientation. Level 1.2: Establishing effective client relationships.

• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Anticipates client needs and addresses them promptly

Core Competencies:

• Demonstrating/safeguarding ethics and integrity;
• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Learning and sharing knowledge and encourage the learning of others;
• Promoting learning and knowledge management/sharing is the responsibility of each staff member;
• Informed and transparent decision making.

Required Skills and Experience

Education:

• Master’s degree or equivalent in political or social science, disaster management, international relations, public administration or any related field. (or) A combination of relevant academic background (bachelor’s degree or equivalent) and 2 additional years of extensive relevant professional experience in related area. 

Experience:

• Up to 2 years of professional experience in humanitarian affairs, natural disaster response and preparedness, crisis/emergency relief management, early recovery and rehabilitation, or related field;
• Professional experience in facilitation and preparation of needs assessments, consolidated strategies or work plans, contingency planning processes, and deliverance of related trainings and workshops;
• Proven analytical skills and experience on timely delivery of written reports, prepared in an accurate and concise manner;
• Familiarity with the UN system would be an asset;
• Computer literacy (Excel, Internet, Word);
• Ability to work with minimum supervision, with efficiency, competence and integrity with people of different national background. Adherence to core competencies of professionalism, planning and organizing and teamwork.

Language Requirements:

• Fluent written and spoken English, Ukrainian and Russian.

Disclaimer

Important applicant information

All posts in the GS and NO categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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