ПРООН в Україні шукає Human Resources Assistant.

Agency: UNDP

Title: Human Resources Assistant

Practice Area - Job Family: Management

Vacancy End Date: (Midnight New York, USA)18/04/2019

Duty Station: Kyiv, Ukraine

Education & Work Experience: C-HS Graduate or Equivalent - 5 year(s) experience, G-Bachelor’s Level Degree - 2 year(s) experience

Vacancy Type: FTA Local

Contract Duration: 1 Year with possibility for extension

Background:

Purpose:  Provision of transparent and efficient HR services

Reporting structure and partners:  Reports to Operations Manager and direct supervisor (HR Analyst).  Works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities: 

Ensures implementation of HR strategies through:

• Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies;
• Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.

Implements HR services through:

• Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels, conducting reference and academic background verifications as well as written assessments of the candidates;
• Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts;
• Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas;
• Maintenance of the CO staffing table;
• Collection of background information for submissions to the Local Compliance Review Panel (CRP);
• Update of the CO rosters;
• Maintenance of proper filing system for HR records and documents;
• Issue certificates, compile HR related reports as required;
• Provision of information for cost-recovery for HR services provided by UNDP to projects and other Agencies;
• Act as Internship Focal Point in the Country Office;
• Monitoring of the corporate Dashboards and ensure correctness of HR data.

Ensures proper staff performance management and career development through:

• Provision of background information and maintenance of the related data.
• Provision of background material for drafting Whole Office Learning plan and individual learning plans.

Ensures conduct of UN-related surveys through:

• Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC.

Ensures facilitation of knowledge building and knowledge sharing in the CO through:

• Participation in training for the operations/programme/projects staff on HR issues;
• Synthesis of lessons learnt and best practices in HR.

Competencies:

Core

• Innovation. Ability to make new and useful ideas work. Level 1: Support  (Reliable Replication);
• Leadership. Ability to persuade others to follow. Level 1: Support  (Reliable Replication);
• People Management. Ability to improve performance and satisfaction. Level 1: Support  (Reliable Replication);
• Communication. Ability to listen, adapt, persuade and transform. Level 1: Support  (Reliable Replication);
• Delivery. Ability to get things done. Level 1: Support  (Reliable Replication)

Technical/Functional

Primary

• Human Resources Management (General). Knowledge of HR management issues and principles and the ability to apply them to strategic and/or practical situations. Level 1: Support  (Reliable Replication);
• Learning and Development. Knowledge of enterprise learning and development issues, concepts, and principles, and ability to apply them to enhance the fulfillment and performance of employees. Level 1: Support  (Reliable Replication)
• Recruiting. Knowledge of recruiting issues, procedures, and principles and the ability to apply them to strategic and/or practical situations to secure quality candidates. Level 1: Support  (Reliable Replication)

Secondary

• Knowledge Management. Ability to efficiently handle and share information and knowledge. Level 1: Support  (Reliable Replication);
• Team Building. Ability to work effectively with diverse groups of professionals towards common goals. Level 1: Support  (Reliable Replication).

Required Skills and Experience

Education:

• Secondary Education with specialized certification in HR. University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement.

Experience:

• 5 years (with secondary education) or 2 years (with Bachelors degree) of progressively responsible HR and/or administrative experience is required at the national or international level after secondary education.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web based management systems.

Language Requirements:

• Fluency in Ukrainian, Russian and English languages is required. 

Application Instruction: If you wish to apply for this or other positions, please visit UNDP website, section jobs and apply only: https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=22235&hrs_jo_pst_seq=1&hrs_site_id=2

DEADLINE FOR APPLICATIONS: April 18, 2019