Адра Україна шукає Logistic Coordinator.

ADRA Ukraine is currently looking for an experienced Logistic Coordinator for the Project.

Location: Kramatorsk with possible travels around Ukraine (GCA, NGCA).

Starting date: ASAP

ROLE PURPOSE:

Under the supervisor of the Area Director, the Logistics Coordinator oversees all logistics functions, including procurement, transportation and fleet management, warehousing and assets management, in the Area Office. 

SCOPE OF ROLE:

• Reports to: Donbas Area Director.
• Staff reporting to this post: Warehouse Officer, 2 Procurement Officers, Fleet Officer.

KEY AREAS OF ACCOUNTABILITY:

• General Logistics Management

• Demonstrate the behaviors that are consistent with ADRA’s Mission, Vision and Values.
• Ensure a conducive and productive work environment.
• Coordination of programme logistics; implement the country logistics Manual for the management of the supply chain, including one or more of the following areas; procurement, transport and distribution, warehousing and stock management, management of vehicle fleets, communication systems, and assets.
• Assist in the development of project proposals to ensure appropriate resourcing of logistics team and activities, and advise on:
  • The feasibility of project in line with current and/or planned logistics capacity;
  • Whether logistics and operational costs have been adequately budgeted;
  • Risk management strategies in terms of supply chain planning i.e. lead times, donor compliance. 
  • Whether recharge strategies for logistics costs such as transports, facilities and equipment are appropriate and consistent with ADRA and donor policies.
  • Review the monthly logistics reports and advise the Area Director where there are irregularities or areas of concern that need follow up.
  • Ensure weekly reporting systems are implemented in all logistics functions and are in line with financial control mechanisms for Procurement, stock, vehicles and assets. 
  • Comply with ADRA policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• ·         Procurement

• Manage programmes supply chain, to ensure on time supply of goods to projects.
• Determine sources for supply of goods and services to meet programme needs, overseeing local and coordinating with capital logco on area office procurement.
• Develop procurement plans and schedules with project managers and ensure they are adhered to.
• Transportation of project supplies is reliable, cost effective and timely.
• ·         Fleets and Transportation Management

• Manage ADRA fleet strategically to ensure appropriate access to transportation for programme staff;
• Work closely with security on the management and tracking of staff movement;
• Ensure that vehicles are regularly maintained, comply with national road traffic laws, and are safe for use.
• Plan for and budget the depreciation of vehicle assets to ensure the sustainability of ADRA’s transportation resources;
• Warehousing and Assets Management
                           
  • Oversee management of programmes stocks, ensure stocks are well kept, levels are maintenance in line with programme consumption and movements are reconciled with project distributions.
  • Ensure the assets tracker is accurate and up to date;
  • Plan for and budget the depreciation of ADRA assets, such as computers, to ensure the sustainability of ADRA’s programme resources;
• Additional job responsibilities

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties assigned by the Area Director within reasonableness of their level of skills and experience.

Competencies

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling ADRA values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for ADRA, engages and motivates others.
• Future orientated, thinks strategically and on a global scale.
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity, sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.
• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.
• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

Required Educational Qualification, Skills and Experience:

• Qualifications
  • Bachelor’s degree in Logistics Management, business administration or related area.

EXPERIENCE AND SKILLS

Essential

• Prior experience in logistics management in the NGO sector, within complex/large scale country programmes and in emergency response/humanitarian environments.
• Proven experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security.
• Experience of working in remote field bases with limited infrastructure.
• Experiencing in managing and supervising others in logistics. 
• Ability to synthesize and analyze information, and make clear, informed decisions.
• Ability to work with spreadsheets and Databases critical.
• Ability to build relationships quickly with a wide range of people, both internally and externally.
• Strong planning, management and coordination skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.
• Cultural awareness, with strong written and spoken communication and interpersonal skills.
• Fluent in English, Russian and Ukrainian, both written and oral.

Candidates fulfilling the criteria may send in their application along with a copy of their CV in English, with full contact address, and salary expectations to [email protected], [email protected]. Only shortlisted candidates will be contacted and provided with additional information.